Job Description

MISSIONS AND RESPONSIBILITIES:

EXECUTIVE ASSISTANT TO THE SECRETARY GENERAL FOR SPORT

  • High-Level Secretariat Management: Manage the daily operations of the Secretary General’s office, including complex calendar management, scheduling and correspondence.

  • Strategic Liaison: Act as a primary point of contact for international stakeholders, ensuring the Secretary General is fully prepared for high-level institutional and governance engagements.

  • Events: Provide administrative and logistical support for major FIA governing events, including the FIA Conference and the Annual General Assembly, Regional corporate & Sporting events, Team events.

  • International Travel Coordination: Organise global travel arrangements for the Secretary General, including multi-region itineraries, visas and logistics.

  • Confidential Documentation: Draft, translations and management of sensitive documents, reports and presentations related to sport-wide strategic initiatives. Provide personal administrative support, in French and English.

    • TEAM SUPPORT

  • Team Support: Under the pillars of Sport Clubs Liaison, Motorsport Funding Program, Education & Training, Sport Clubs Development and Motorsport Officials provide both on-going and ad-hoc support relating to:

  • Administration: Support the successful development and delivery of projects.

  • Logistical coordination: Concerning projects, events, equipment and people.

  • Programme tracking: Support the ongoing progress of delivering projects.

    • PROFILE:

  • University degree in business administration, sports or international relations.

  • At least 5 years’ experience as an Executive Assistant supporting senior management, ideally within a Sports International Federation, NGO or complex member-based organization.

  • Full professional fluency in English and French. Professional fluency in Italian and/or Spanish are a plus.

  • Outstanding organisational, planning and multitasking skills in a fast-paced, global environment.

  • Proven ability to handle highly sensitive information with discretion, diplomacy and professionalism.

  • Advanced proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Teams).

  • High resilience to stress and change; flexible and adaptable.

  • Strong interpersonal skills with the ability to interact confidently with senior leaders and international dignitaries.

    • This role is based in Geneva and might request occasional travel. Deadline to apply: 26 January 2026

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