Executive Assistant, Toronto

BDP Quadrangle is seeking an Intermediate Executive Assistant.

Overview of the role and responsibilities

• Calendar management for the Principal – Studio Head and Principal – Business Director
• Administrative support to the Principals group (presentations, key strategic documents, expense reports, etc.);
• Supervising the Executive Assistant “EA” Team with regards to:
  • Employee relations;
  • Principal travel arrangements;
  • Managing team’s Executive Assistant inbox and calendar;
• Key liaison to BDP Central for all necessary monthly studio reports, meetings across time zones, travel itineraries;
• Tracking of extra-provincial licensing and renewals;
• Support in coordination of studio events and client hospitality;
• Management of agendas, confidential materials and minutes for Principal Meeting, Board Meeting, and Principal Retreat;
• Catering management and recept...