Executive Coordinator

Executive Coordinator Location:

• Houston, TX Schedule: Full-Time, In-Office Reports To: [Executive title or Executive Team] Position Summary The Executive Coordinator provides administrative and coordination support to executive leadership, assisting with calendar management, meetings, interviews, documentation, and communications .


• This position is fully in-office and regularly handles sensitive and confidential information , requiring professionalism, discretion, and strong organizational skills to support smooth executive operations.
• Key Responsibilities Calendar & Meeting Coordination Coordinate and schedule executive meetings, interviews, and appointments Manage meeting logistics, including conference rooms, virtual links, and materials Assist with interview coordination, including candidate scheduling and communications Track meeting follow-ups, action items, and scheduling changes Communication & Coordination Support internal and external communications on behalf of executive leadership Route requests, correspondence, and scheduling needs appropriately Maintain professional interactions with employees, candidates, and external contacts Document & Information Management Prepare, format, and distribute documents, agendas, presentations, and reports as directed Maintain organized digital and physical filing systems Ensure accuracy and version control of executive materials Administrative & Project Support Provide general administrative support to executive leadership Assist with tracking tasks, deadlines, and deliverables as assigned Support coordination of executive initiatives without direct ownership Confidentiality & Professionalism Handle sensitive executive, personnel, and business information with discretion Maintain confidentiality in meetings, interviews, and communications at all times Required Qualifications Experience in an administrative, coordinator, or executive support role Strong organizational and time-management skills Professional written and verbal communication abilities High attention to detail and reliability Ability to manage multiple priorities in a fast-paced office environment Demonstrated discretion when handling confidential information Preferred Qualifications (if applicable) Experience supporting executive or senior leadership Experience coordinating interviews or hiring-related activities Proficiency with calendar management tools and office software Key Competencies Organization and follow-through Professional judgment Clear communication Adaptability Discretion and trustworthiness Work Environment Full-time, in-office position based in Houston, TX Regular interaction with executive leadership and interview candidates Powered by JazzHR