Executive Coordinator

We are looking for a highly dependable Executive Coordinator to Director who will work closely with the Director and act as a central coordination point across sales, operations, HR, dispatch, and administration. This role requires high ownership, discretion, and follow-through, and is ideal for someone who wants a long-term, high-trust position within the organization.

• Act as the primary coordination support to the Director for daily business activities
• Prepare, review, and track offers, quotations, proforma invoices, and official documents
• Screen, prioritize, and respond to emails on behalf of the Director when required
• Track action points from discussions and ensure timely closure

• Coordinate with internal teams (Sales, Accounts, HR, Stores, Production)
• Follow up with external stakeholders (customers, vendors, transporters)
• Monitor assigned tasks and report status updates to the Director
• Escalate delays proactively with possible solutions

• Coordinate interview scheduling and joining formalities
• Prepare offer letters and assist with onboarding processes
• Track attendance, leave records, and basic HR documentation
• Support HR-related coordination as required (non-policy role)

• Coordinate dispatch schedules with stores and logistics teams
• Ensure correct documentation (invoice, packing list, transport details)
• Track dispatch status and ensure customer commitments are met

• Maintain trackers for tasks, follow-ups, and commitments
• Prepare basic reports and summaries for management review
• Ensure accuracy, clarity, and confidentiality in all records