Executive, HR Operations (Maternity Relief)

Primary Objectives of Position

The primary objective of this role is to be responsible for the administrative and operational support to the HRBP team, ensuring the smooth execution of HR processes across employee services, foreign recruitment and work pass administration, while enhancing the overall employee experience

Job Responsibilities

1. Recruitment & Onboarding

• Responsible for the hiring and selection process, including pre-screening interviewing, and conducting background checks.

• Responsible for onboarding activities, including preparing welcome kits, arranging meeting rooms for onboarding briefings, and welcoming new hires on their first day.

2. Employee Services

• Responsible for the administrative support to HRBPs on employee services, including monitoring new hire listings, tracking contract periods and coordinating contract renewals.

• Prepare and issue employment-related letters (e.g., Certification of Employment). Coordinate and track Service Recognition Awards (e.g., Long Service and 3-Year Awards), including preparation and logistics.

• Prepare and disseminate HR announcements (e.g., new hires, staff movements, public holidays, and other HR updates) to all AWWA employees.

• Responsible for monthly new hire engagement sessions and coordinating with services to arrange volunteering activities.

• Develop and create recruitment collaterals and manage inventory.

• Support the Employee Wellness in the various activities planned for the year, including liaising with vendors, procurement processes and coordinating with the committee members responsible for their respective events.

• Responsible for the timely completion and submission of MOM surveys.

• Responsible for the quarterly submission of manpower numbers for HR dashboard.

3. Work Pass Administration

• Responsible for work pass transactions, including applications, renewals, and cancellations of Work Permits, Employment Passes, and Dependant Passes (if applicable.

• Monitor and track foreign employees’ work pass status and collaborate with HRBPs on contract renewals.

• Handle and process related recruitment invoices from agencies for payment.

4. Other Duties

• Take on additional responsibilities such as when needed or directed by Director, HR or Reporting Officer.

Job Requirements

• Degree in Human Resource Management or related discipline

• Minimum 2 to 3 years of relevant experience

• Good interpersonal and communication skills

• Proficient in MS office applications

• Familiar with Employment Act

• Display initiative and able to work independently and collaboratively within a team

• Excellent interpersonal skills, meticulous and high attention to details and maintain confidentiality in all situations

• Must be able to commit to a 10-month contract