Job Description
Degree
Reports To: Chief Executive Officer (CEO)
Employment Type: Full-Time
Location: Weija
Summary:
We are seeking a highly experienced and proactive Executive Personal Assistant to provide dedicated support to the CEO. The ideal candidate will have direct experience as a Personal Assistant and will be responsible for managing the day-to-day operations of the CEO’s office. This role demands exceptional organizational skills, discretion, and flexibility, including the ability to work late evenings, weekends, and on-demand as required.
Key Responsibilities:
To act as a first point of contact: dealing with emails and phone calls Manage and coordinate diary of CEO Booking and arranging travel arrangements for CEO Liaise between CEO and employees, clients & suppliers, often controlling access to the CEO. Organize meetings, including board meetings; preparing and collating background papers,agendas and minutes as required. Confidential filing; maintaining a meticulous filing system. Ensure necessary records are maintained that can readily provide current, accurate and accessible information including keeping all paper and electronic filing up to date Able to troubleshoot challenges as they arise and possess a can- do attitude Budget monitoring - filing of expenses & basic bookkeeping NB: Please note work duties are not solely limited to the following and are subject to change as per the
needs of the CEO:
Qualifications:
Associate's degree or equivalent experience in Personal Assistant or Executive Assistant to C-level executives. Minimum 10 years experience (desired) KEY COMPETENCIES AND REQUIREMENTS:
Must live relatively local to West of Accra (Job location is Weija, Mallam-Kasoa road) Must be able to travel outside Accra Must be able to work flexible working hours (late hours, weekends & on-demand, willingness to work overtime if necessary) A driving licence (advantageous) Excellent organization skills (Meticulous with managing paperwork & filing systems) Have the ability to work to extremely tight deadlines and under demand Will be available Immediately and on an ongoing basis Able to work to a high level of accuracy; demonstrating attention to detail Previous experience of preparing meeting agendas and taking and producing minutes of meetings at Board Level. Ability to work unsupervised and under pressure Experience of prioritizing work tasks and managing a demanding workload; including the ability to deal with shifting priorities Proficiency with computer systems, including experience with office management systems,ERPs, and Microsoft Office suite Commitment to discretion and confidentiality concerning sensitive company information A proactive mindset, and the ability to multitask and prioritize work An honest person who works with integrity Highly adaptable Strong problem-solving skills Excellent oral and written communication skills with strong emphasis on business communication Strong interpersonal skills; must be able to work with individuals at all levels both internally and externally
Apply for this Position
Ready to join ? Click the button below to submit your application.
Submit Application