Executive PMO / Business Operations Coordinator

Executive Coordinator (US Operations / Night Shift)

Experience: 2–8 years

Location: Mohali (onsite 3 days/week)

Shift: Permanent night shift (supports US teams)

Type: Full-time

Role overview

We’re looking for a sharp Executive Coordinator to support senior leadership and US-facing teams. This role is a mix of calendar ownership, meeting cadence, follow-through, and operational coordination. You’ll be trusted with sensitive information and expected to run things with high accuracy and speed.

What you’ll do

• Own calendar management for senior leadership: scheduling, time zones, reschedules, buffers, conflict resolution.
• Drive meeting execution end-to-end: agendas, pre-reads, notes, action items, and follow-ups (you ensure closure).
• Coordinate across US stakeholders (internal + external): crisp communication, fast turnaround, strong follow-through.
• Maintain a weekly operating rhythm: priorities list, key-date calendar, pending decisions, reminders.
• Build and maintain trackers (actions, projects, approvals) and share clean weekly updates.
• Support ad-hoc operational tasks: documentation, coordination with HR/Recruiting/Finance/Ops as needed.

What we’re looking for

• 2–8 years experience in Executive Coordination / EA / Operations / Project Coordination / PMO with US stakeholder exposure.
• Strong written communication (email updates, meeting notes, follow-ups).
• Very organized, detail-oriented, and calm under pressure.
• Comfortable working permanent night shift and onsite cadence in Mohali.

Nice to have

• MBA or business-oriented background (not mandatory).
• Experience supporting C-suite / VP+ leaders or running leadership cadence.