Facilities Manager

About 2gethr : More than a co-working delight, 2gethr is the tale of creating a space for individuals & companies to chase their dreams & make them happen.

2gethr has to offer a combination of three elements—home, work & leisure. What we wanted from our space was to stir emotions within our members & employees; to become an emblem of dream starter.

Our latest co-working space, 2gethr ORR, has been designed with flexibility in mind. The in-house Design Team has worked with Zyeta's team to build an aspirational environment where everyone aspires to become better versions of themselves.

Being the World's First WELL Health and Safety Rated Co-working Space & Southeast Asia's first WELL Precertified v2 co-working space, we make sure to offer a holistic experience to everyone at 2gethr ORR. We always knew flexibility had to be our core feature, in terms of both spatial design & community culture. Keeping this in mind, 2gethr ORR has been designed with a host of amenities that support our members 24x7—whether to take a quick nap & recharge before the next big meeting or sweat it out with the team during a brainstorming session.

Reporting to – AGM Community & Operations

Role- Facility Manager

Job Description:

A Facility Manager plays a critical role in ensuring the smooth, safe, and efficient functioning of the workspace. This role is responsible for managing day-to-day facility operations, maintaining infrastructure, ensuring compliance, and delivering a seamless experience for members and employees.

The primary goal of the Facility Manager is to create a well-managed, safe, and high-performing environment that supports productivity, wellbeing, and operational excellence across the workspace.

Key Responsibilities:

Facility Operations & Maintenance

• Oversee daily operations of the facility, ensuring all infrastructure, utilities, and services function seamlessly.
• Manage preventive and reactive maintenance of HVAC, electrical, plumbing, fire safety systems, and general infrastructure.
• Conduct regular facility inspections to identify issues and ensure timely resolution.
• Maintain cleanliness, hygiene, and upkeep of all common areas, workspaces, and amenities.
• Monitor energy consumption and implement sustainability practices to reduce utility costs and environmental impact.
• Coordinate waste management, recycling programs, and inventory of cleaning supplies to support operational efficiency.
• Ensure compliance with health, safety, and building regulations through routine audits and staff training.

Vendor & Service Management

• Manage and coordinate with vendors for housekeeping, security, maintenance, pest control, landscaping, and other facility services.
• Ensure service-level agreements (SLAs) are met and regularly reviewed.
• Negotiate contracts, monitor vendor performance, and optimize costs without compromising service quality.
• Ensure timely invoicing, documentation, and vendor compliance.
• Conduct vendor audits and performance evaluations to drive continuous improvement and accountability.

Asset Management

• Coordinate move-in/move-out efficiently, minimizing disruptions to operations.
• Track and maintain records of facility assets, inventory, and equipment for accountability and longevity.
• Oversee fit-outs, minor renovations, and layout modifications as business demands evolve.
• Conduct periodic asset audits and depreciation assessments.
• Implement asset tagging systems and maintenance schedules to prevent losses and ensure readiness.

Reporting & Documentation

• Maintain accurate records of maintenance schedules, vendor contracts, compliance documents and asset registers.
• Generate regular reports on facility performance, costs, and issues to inform stakeholders.
• Analyze data to propose operational improvements and cost-saving measures.
• Implement digital tracking tools for real-time documentation and audit readiness.

Crisis & Issue Management

• Address escalations, breakdowns, and emergencies with composure and efficiency.
• Create and update contingency plans to reduce downtime and operational risks.
• Liaise with internal teams and external agencies during incidents.
• Conduct post-incident reviews to refine response protocols and prevent recurrence - Incident report, RCA etc
• Train staff on emergency procedures and simulate drills for preparedness.

Qualifications and Skills:

• Bachelor's degree from any field.
• 7+ years of relevant work experience in facility management, hospitality or commercial real estate and operations.
• Strong written and verbal communication skills.
• Crisis management and conflict resolution skills.
• High attention to detail with a problem-solving mindset.
• A passion for the organization's mission, product and brand.
• Excellent vendor management and negotiation skills
• Ability to work in a fast-paced, dynamic, and 24x7 operational environment.
• Hands-on, ownership-driven, and proactive approach to work.