Facility Administrator -nar & Cala

As a Facility Administration Manager you can make a difference be enhancing the team capabilities in these areas
**Effective Facility Operations Management**:
- ** Seamless Coordination**: Ensure smooth and efficient Facility Administration needs of the Core Facility team at multiple facilities in the NAR & CALA region. Regularly coordinate with Facility Coordinators (FCs) and Facility Managers (FMs) to support them in their administrative related tasks.
- ** Timely Reporting**: Collect & consolidate comprehensive weekly, bi-weekly, and monthly reports from each of the Facility Co-Ordinator & Facility Manager that summarize key maintenance activities, operational highlights, and generate executive summary
**Vendor and Procurement Management**:
- ** Vendor Relations**: Co-ordinate between core facility team & corporate procurement team for sourcing right vendor for right supplies & Services. Establish and maintain strong relationships with vendors, ensuring that services and supplies meet the required standards. Handle vendor registration, procurement, and contract management effectively.
- ** Procurement Efficiency**: Coordinate with the procurement team to facilitate timely procurement of goods and services, including raising purchase orders (Os), reviewing indents, and ensuring invoices are accurately processed.
- ** Track**: Religiously track each PO & its related invoices at regular intervals.
**Financial Management and Budgeting**:
- ** Budget Oversight**: Collaborate with FCs, FMs, and the Director of Facility Operations to develop, track, & report for any variances / observations to the Global Facility Director.
- ** Spend Analysis**: Analyze monthly spend reports, identify trends, and provide insights to the Director of Facility Operations to support strategic decision-making.
- ** Accurate Financial Reporting**: Work with site Facility team, corporate finance & site finance teams for monthly accruals
**Documentation and Compliance**:
- ** Maintain Comprehensive Records**: Oversee and update facility operations manuals, leases, annual maintenance contracts (AMCs), and other important documentation. Ensure all records are up-to-date and accessible as needed.
- ** Regulatory Compliance**: Ensure all facility operations adhere to local regulations and company policies, particularly concerning safety, legal compliance, and environmental standards.
How You’ll Help us Connect the World
**Project Management and Capital Project Support**:
- ** Capital Project Oversight**: Support the Director of Facility Operations in managing capital projects, including raising requests, tracking project progress, and ensuring proper capitalization upon completion.
- ** Project Documentation**: Maintain and update project trackers, ensuring all relevant details are recorded and reported accurately.
**Cross-functional Collaboration**:
- ** Regional and Global Coordination**: Work closely with cross-functional teams, including procurement, finance, fixed assets, and corporate headquarters, to align facility operations with broader company objectives.
- ** Asset Management**: Support the Director in tracking and managing fixed assets across APAC sites, ensuring accuracy during audits and asset disposals.
Required Qualifications for Consideration
- Bachelor’s degree in business administration, or a related field.
- 5+ years of experience in facility management, preferably within large, multi-site operations across diverse regions
- Proficient in English language (written and spoken)
You'll Excite Us if you have
- Master’s Degree