Finance & Business Operations Intern

JOB DESCRIPTION

The Finance & Business Operations Intern will report directly to the Manager, Systems, Commissions & Programme Finance within the Global Programme Operations Unit (GPOU) and will work in close coordination with finance, procurement, and programme colleagues. The Finance & Business Operations Intern will provide essential administrative and operational support to financial admin procurement, expense claims, invoice processing, reporting, and documentation management processes.

The role contributes to the accuracy, timeliness, and compliance of internal and external administrative and financial workflows by ensuring complete documentation, effective coordination, and reliable support across day-to-day operations.

• Provide administrative and operational support across financial admin procurement, expense claims, invoices, reporting, and documentation processes, including the preparation, follow-up, and tracking of Purchase Requisitions and Purchase Orders.

• Collect, verify, organise, and maintain complete supporting documentation in line with internal procedures, ensuring accurate and well-structured electronic and physical filing systems.

• Support the processing of staff expense claims and supplier invoices by checking completeness and accuracy, coordinating with staff, approvers, and finance colleagues to resolve missing information or discrepancies, and maintaining tracking lists to support timely processing.

• Assist in the preparation of internal and external reports by compiling and consolidating financial and administrative data, ensuring consistency between reports and supporting documentation, and contributing to summaries, tables, and basic analyses.

• Support internal and external audits, reviews, and donor reporting processes through timely retrieval and organisation of documentation and information.

• Act as a point of contact for administrative queries related to financial admin procurement, expense claims, invoices, reporting, and documentation, proactively flagging delays, risks, or recurring issues to the supervisor.

• Provide general administrative support to the GPOU finance and systems team and contribute to the continuous improvement of administrative workflows and documentation practices. REQUIREMENTS • Currently enrolled in, or studying towards, a Bachelor’s or Master’s degree in Business Administration, International Relations, Finance, Accounting, Management, law or a related field.

• Previous experience supporting financial admin procurement processes, expense claims, invoice processing, reporting, or documentation management is an asset.

• Proficiency in Microsoft Office applications (Word, Excel, Outlook); familiarity with ERP systems (e.g. Microsoft Navision / Business Central) is an advantage.

• Strong organisational skills with a high level of attention to detail and accuracy.

• Ability to manage multiple administrative tasks, prioritise effectively, and meet deadlines in a structured and fast-paced environment.

• Good communication and interpersonal skills, with the ability to work effectively with colleagues from diverse cultural and professional backgrounds.

• Ability to work both independently and as part of a team, demonstrating reliability and a proactive attitude.

• Fluency in either English or Spanish, with a strong working knowledge of the other language; knowledge of French is an asset.

• Attention to detail: Strong focus on accuracy in financial data entry and reconciliations.

• Collaboration: Ability to work effectively with both internal and external stakeholders.

• Time Management: Demonstrates excellent time management skills, consistently meeting deadlines.

• Problem Solving: Proactive in identifying challenges and proposing solutions.

• Working Visa for Spain