FINANCE OFFICER

Located in the heart of the CBD, within walking distance to Flinders St and surrounded by an abundance of cafes and restaurants, our client is a well-established, respected, award-winning studio.
  
The space itself is stunning; a contemporary design that promotes curiosity, connection and collaboration for the whole team to come together.
  
With a valued staff member embarking on parental leave, a maternity cover position is on offer for a bright, conscientious Finance Officer to join their accounts team and support the broader national team.
  
Reporting to several Directors and the Finance Manager, you’ll be assisting and providing support in accounts payable, payroll administration, project administration, accounts receivable and administration requirements of the practice. This includes fortnightly EFT cycles, payroll processing, overseas payments and debt collection.
  
Key Skills & Attributes:

• 5+ years of finance, accounts payable/receivable experience
• Background within Architecture/Design/Construction industry preferred
• Proficient on Deltek Vision online accounting system
• Detail oriented, conscientious and logical with strong problem-solving skills

Responsibilities will be broadly based and will include:

Accounts Payable

• Entry of all supplier and sub-consultant invoices, credit card statements, employee expense claim forms
• Supplier set-up and maintenance, ABN checks, bank verification steps
• Generate EFT cycles and corresponding reports
• Creditor and petty cash reconciliation, prepare cheques when necessary
• Review supplier agreements and clear suspense and prepaid accounts
• Assist admin team with Cabcharge and asset acquisition data entry

  
Payroll Administration

• Timesheet data entry, approval and posting on a weekly basis
• Set up and maintaining personal files
• Review new starter contracts, leave forms, entitlements within Aurion
• Cross check Deltek Vision timesheets with Aurion each month
• Handle employee payroll enquiries

  
 Project Administration

• Maintain project files - signed copies of contract, fee letters, correspondence
• Issue job numbers for new projects and maintain in Deltek Vision
• Produce costing and information reports and weekly reports for transport projects
• Generate project invoicing reconciliations for clients, backup monthly client invoicing

  
Accounts Receivable (Back-up when required)

• Debtor review, follow-up and collection
• Maintain client AR information in Deltek Vision
• Prepare monthly invoices, including overseas invoices in AUD and foreign currency
• Prepare monthly statements, reconcile sub-consultant spreadsheet
• Review debtors provision and advise net amounts (quarterly)

  
Position offered for a 14-month contract period, starting before the end of January until at least April 2027, with the possibility of extension for the right person.
  
Salary expectations in the range of $75,000-$85,000 plus Superannuation, dependent on your skills and depth of experience.
  
If you’re a team player who enjoys being part of a vibrant, creative office culture, we can’t wait to chat with you and find out more!

For more information, please contact Elisa Phillips at
  
Reference number: M

Bloomfield Tremayne have been servicing the Australian Architectural and Interior Design markets for over 35 years. As a result, we are uniquely placed to support our candidates within these markets with superior service and advice.
  
We value diversity and encourage applications from all qualified individuals, including those from diverse gender identities, cultural and linguistic backgrounds, people with disabilities, members of the LGBTQIA+ community, veterans, Aboriginal and Torres Strait Islander peoples.
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