Fleet Administrator

Duties and Responsibilities

Maintain the transportation calendar and make arrangements with vendor for transport and install/dismantle of both units leaving and returning to the branch – includes PO’s and BOL’s to vendors
Contacting customers and vendors for daily scheduling.
Maintain Fleet Activity Report
Coordinate billing with CA
Coordinate transport of all fleet units from manufacturer to branch – including tracking and creating PO’s and BOL’s.
Manage and update new fleet production schedule for offline dates in order for transport to be coordinated.
Ensuring transport company has all required paperwork
Ensure BOL’s are returned by transport company signed
Monitor any warranty items on fleet units with manufacturer
Monitoring daily fleet activity – ensure units have moved as scheduled in and out of yard.
Prepare monthly, quarterly, and annual fleet count reports and water intrusion reports
Some travel may be required to remote sites (yards) other office locations
Fleet and Materials Inventory Maintenance
QC on trailers on outbound
AFT’s – Approval For Transfer – doing all required paperwork to transfer units from branch to branch as required – monitoring fleet asset locations
Other duties as required Qualifications: Previous experience in administration, logistics coordination, or a related role in an operationally focused work environment.
An expert problem-solver who thrives on bringing calm to chaos, being able to think calmly and clearly during challenging situations to de-escalate and provide effective solutions.
Friendly, personable, and capable of building strong, positive and respectful relationships with clients and colleagues.
Proficiency in computer skills in MS Office, with experience in SAP, NetSuite and SalesForce an asset.
A post-secondary certificate or degree in business administration or a related field is an asset but not required.
Highly organized, detail-oriented, and adaptable to changing priorities.
Self-motivated with the ability to thrive in a fast-paced, dynamic environment.
Strong communication skills, both written and verbal. BOXX Modular (Canada) is a business unit of Black Diamond Group. Black Diamond rents and sells modular space solutions and workforce accommodation solutions to customers in Canada, the United States and Australia. In North America, we also provide specialized field rentals to oil and gas industries. We serve diverse sectors including oil and gas, mining, power, construction, engineering, military, government, and education.