Fleet Personnel Management Coordinator & Learning & Development

Key responsibilities

• Coordinate onboarding, offboarding, and personnel updates in Workday for mariners and international hires.

• Maintain system access controls, including USB permissions, DOA (Delegation of Authority) limits, and 3PC (3rd Party Compliance) access assignments.

• Support expense report processing and liaise on tax compliance issues for expatriates.

• Collaborate with team leads to identify and resolve administrative bottlenecks.

• Assist in optimizing workflows as team structures evolve.

• Provide backup support for strategic Manning and Leaning & Development (L&D) initiatives as needed.

• Maintain and update distribution lists for Learning and Development Officer (LDO), Training, and Officer Development Program (ODP) stakeholders.

• Manage SharePoint sites for Manning, L&D, and ODP, ensuring secure access and proper organization of program materials.

• Coordinate badge and computer requests for new hires and ODP participants.

• Create and distribute ODP schedules; communicate with stakeholders across locations.

• Draft ODP letters detailing program expectations and contact information.

• Support in preparing immigration letters for business visa support.

• Facilitate Supervisor Skills Assimilation sessions and Diversity Equity and Inclusion.

• Record and track promotion criteria and feedback for ODP candidates.

• Serve as the primary contact for Vessel Management Team (VMT) and officers regarding training access and issues onboard.

• Maintain the Training Matrix and COMPASS Critical Competencies, ensuring proper assignment by rank in the Ocean Learning Platform (OLP).

• Manage vendor accounts and training assignments for Safebridge (ECDIS) and Intoximeters (BAT) modules.

• Record completions of training done outside OLP and update officer records accordingly.

• Liaise with Corp Compliance and IT to coordinate new training needs and resolve platform issues.

Interested can contact OR email resume to