Front Desk Receptionist

Job Title: Front Desk Officer / Administrative Executive

Industry: Corporate Secretarial / Corporate Services

Overview

We are looking for a professional, attentive, and well-organized Front Desk Officer / Administrative Executive to support our corporate secretarial team. As the first point of contact for clients—many of whom are business owners, directors, and corporate representatives—you will play a key role in upholding our firm's service standards. This role involves client-facing responsibilities, mail handling for corporate clients, and a range of administrative tasks essential to the smooth operation of a corporate services firm.

Key Responsibilities

Client Reception & Front-Desk Management

• Welcome and attend to clients who visit the office.
• Maintain a professional and organized reception area that reflects the standards of a corporate services firm.

Mail & Document Handling

• Collect, sort, and log incoming mail and courier items received on behalf of corporate clients.
• Notify clients promptly about mail collection and ensure proper documentation of all outgoing and incoming items.

Phone & Communication Duties

• Answer and route incoming calls professionally, ensuring prompt assistance to clients and stakeholders.
• Support coordination with internal corporate secretarial executives for client follow-ups.

Administrative & Filing Responsibilities

• Maintain organized physical and digital filing systems for statutory documents, client records, and administrative files.
• Provide administrative support for company incorporation, annual compliance documentation, and other secretarial processes.

Miscellaneous & Office Support Duties

• Support the corporate secretarial team on ad-hoc administrative tasks to ensure operational efficiency.

Requirements

• Prior experience in front-desk, administrative, or service roles; experience in corporate secretarial firms is an advantage.
• Strong communication skills with a polished, professional demeanor.
• Familiarity with corporate documents (e.g., resolutions, annual returns, business profiles) is a plus but not mandatory.
• Highly organized, detail-oriented, and able to manage multiple tasks in a time-sensitive environment.
• Customer-centric mindset with the ability to interact confidently with corporate clients.

What We Offer

• A professional working environment within a respected corporate services firm.
• Opportunities for career progression into administrative or corporate secretarial roles.
• Competitive salary and benefits.

Job Types: Full-time, Part-time

Pay: From $2,200.00 per month

Work Location: In person