Grants Management & Admin Executive

Location: Central / Hybrid

Working Hours: Mon–Thu: 8:30am–6:00pm | Fri: 8:30am–5:30pm

Key Responsibilities

• Act as the primary point of contact for applicants, introducing grant objectives and providing clear guidance on the application process.
• Assess grant applications, evaluate budgets and proposals, and communicate with applicants to ensure all project details are robust and aligned with fund goals.
• Handle the preparation of Letters of Award and funding agreements. Monitor project progress, review reports, and verify expenditure for accurate grant disbursement.
• Maintain the grant registry, report on data trends, and assist in streamlining end-to-end processes to improve efficiency.

• Manage calendars for senior management and provide logistical support for committee meetings (e.g., room setup, catering coordination, and material preparation).
• Assist with the preparation of appointment letters, contracts, and security clearance coordination.
• Vet documents from other Ministries and coordinate with external partners for project inputs.

Requirements

• Degree in Arts & Social Sciences, Humanities, Communications, Business Administration, or Arts/Heritage Administration.
• Minimum 1–2 years (Executive) or 3+ years (Senior Executive) of relevant experience in grant management or public sector administration.
• Ability to evaluate complex proposals, draw logical conclusions, and provide sound recommendations.
• Exceptional writing and verbal communication skills for stakeholder engagement and official reporting.
• Highly meticulous, organized, and adept at IT systems and data management.
• Comfortable working across different teams and external agencies.

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