Head of Administration

Job Description

Job Description:

Position: Head of Administration (Ex-JCO Preferred)

Location:  Pune, Maharashtra

Company:  Gsource Technologies Private Limited

About the Organization

Gsource Technologies Private Limited is a global engineering, architectural, and digital services company supporting international clients, primarily in North America. Our operations require  high standards of discipline, safety, compliance, and administrative control  across large office facilities.

We are inviting applications from  Ex-Junior Commissioned Officers (JCOs)  who bring  strong leadership, discipline, and operational control experience  to manage our Pune office administration.

• Key Responsibilities-
  

  
  

  Command & Administrative Control
  

  • Act as  Administrative In-Charge  of the Pune facility
    

  • Maintain  discipline, order, and professional conduct  within office premises
    

  • Ensure  strict adherence to company rules, protocols, and administrative SOPs  by all employees, vendors, and visitors
    

  Security & Access Management
  

  • Full responsibility for  security operations , including:
    

  • Entry and exit control
    

  • ID card compliance and access authorization
    

  • Prevention of tailgating and unauthorized movement
    

  • Supervise security guards and ensure alertness, turnout, and protocol compliance
    

  • Handle and report  security incidents, violations, or suspicious activities
    

  Safety, Vigilance & Incident Control
  

  • Implement and monitor  workplace safety measures , emergency response procedures, and evacuation drills
    

  • Act as the  first responder and incident controller  for administrative and safety-related issues
    

  • Conduct routine inspections, surprise checks, and audits to ensure compliance
    

  Housekeeping & Facility Discipline
  

  • Command and control  housekeeping and facility staff  to ensure:
    

  • Cleanliness
    

  • Hygiene
    

  • Orderly office environment
    

  • Ensure duty rosters, punctuality, turnout, and performance of support staff
    

  Discipline & Protocol Enforcement
  

  • Enforce compliance related to:
    

  • ID card usage
    

  • Visitor movement
    

  • Office discipline and decorum
    

  • Safety and emergency protocols
    

  • Coordinate with HR and leadership on  administrative discipline matters
    

  Vendor & Staff Management
  

  • Manage security and housekeeping vendors
    

  • Ensure vendor personnel adhere to company standards, discipline, and conduct
    

  • Conduct periodic performance reviews and corrective actions
    

  Reporting & Coordination
  

  • Maintain records and submit regular reports on:
    

  • Security and safety incidents
    

  • Administrative compliance
    

  • Facility observations and risks
    

  • Liaise with leadership, HR, and operations teams
    

Requirements

Eligibility & Preferred Profile

• Ex-Junior Commissioned Officer (JCO)  from the Indian Armed Forces
  

• Minimum  10–15 years of service experience  with exposure to:
  

• Administration
  

• Security
  

• Discipline management
  

• Strong leadership presence and ability to command civilian and vendor teams
  

• High level of integrity, alertness, and situational awareness
  

• Physically fit and capable of handling on-ground administrative duties
  

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Desired Attributes

• Strong sense of responsibility and ownership
  

• Ability to enforce rules firmly but professionally
  

• Calm under pressure and effective in incident situations
  

• Respectful but uncompromising on discipline and standards
  

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Benefits

What We Offer

• Respectful corporate role leveraging  military leadership experience
  

• Stable work environment
  

• Opportunity to build structured administration systems
  

• Long-term growth with a professionally managed organization
  

• Competitive base salary
  

• Health insurance, paid time off, or other benefits
  

• Growth and learning opportunities in an international environment
  

Requirements
Eligibility & Preferred Profile Ex-Junior Commissioned Officer (JCO) from the Indian Armed Forces Minimum 10–15 years of service experience with exposure to: Administration Security Discipline management Strong leadership presence and ability to command civilian and vendor teams High level of integrity, alertness, and situational awareness Physically fit and capable of handling on-ground administrative duties Desired Attributes Strong sense of responsibility and ownership Ability to enforce rules firmly but professionally Calm under pressure and effective in incident situations Respectful but uncompromising on discipline and standards