Job Description

Greeting Visitors: Warmly welcome and greet all visitors, clients, and candidates in a professional and courteous manner. Direct them to the appropriate person or department.Managing Phone Calls: Answer incoming phone calls promptly and professionally, screen calls, take accurate messages, and direct calls to the appropriate personnel.Handling Mail and Deliveries: Receive, sort, and distribute incoming mail, courier deliveries, and faxes. Prepare outgoing mail and packages for dispatch.Maintaining Reception Area: Ensure the reception area is clean, tidy, and presentable at all times.Scheduling and Appointments: Assist with scheduling appointments, meetings, and conference room bookings. Maintain and update relevant calendars.Data Entry and Record Keeping: Perform basic data entry tasks and maintain accurate visitor logs and other relevant records.Providing Information: Answer general inquiries from visitors and callers about the company, its products/services, and directions.Office Supplies Management: Monitor and maintain inventory of front office supplies (., stationery, forms) and inform the Office Manager when supplies need to be replenished.Basic Administrative Support: Provide basic administrative support such as photocopying, scanning, and filing documents.Liaising with Internal Departments: Communicate effectively with various internal departments to relay messages and facilitate smooth workflow.Handling Security Procedures: Follow established security procedures for visitor access and maintain visitor badges.Assisting with Arrangements: Assist with making basic arrangements for meetings, including refreshments if required.Managing Courier Services: Coordinate with courier services for pickups and deliveries.Any other front office duties as assigned by the Office Manager or Supervisor.

  • Experience

    0 - 1 Years

  • No. of Openings

    5

  • Education

    B.A, B.Com, Any Bachelor Degree, M.A

  • Role

    Receptionist

  • Industry Type

    Engineering / Cement / Metals

  • Gender

    [ Male / Female ]

  • Job Country

    India

  • Type of Job

    Full Time

  • Work Location Type

    Work from Office

  • Face interview location

    impact hr Solutions Ravi Chambers Basement, Below Laminate Gallery, Office No 8, Canada Corner

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