HR and Office Operation Administrator

Benefits:

• Competitive salary


• Dental insurance


• Health insurance


• Paid time off


• Profit sharing


• Training & development

About ZKTeco WFM
ZKTeco WFM supports enterprise customers and software partners with workforce management time clocks, cloud-based device management software, and implementation services. We are a fast-growing company with a strong culture of execution, accountability, and customer service.
 
Position Summary
ZKTeco WFM is hiring an HR & Office Administrator to manage day-to-day HR administration, ADP payroll coordination, and office operations. This role is critical to ensuring our HR processes, employee documentation, onboarding/offboarding, and office environment are organized, compliant, and running smoothly.
 
This role supports approximately 30 employees, with a mix of on-site and remote staff (about 65% remote), and reports directly to the CEO. This position is ideal for someone who thrives on structure, checklists, follow-ups, and strong operational discipline.
 
This is a 100% on-site role in our Tampa office.
 
Key Responsibilities
Payroll Administration (ADP)

• Own payroll administration and semi-monthly payroll coordination using ADP


• Collect, verify, and validate payroll inputs (attendance, salary changes, bonuses, reimbursements, etc.)


• Coordinate payroll processing, resolve discrepancies, and ensure timely completion


• Maintain payroll documentation and ensure proper approvals and records

HR Operations and Compliance

• Maintain employee HR files and documentation (digital and physical)


• Support HR policy compliance: acknowledgments, tracking, and documentation


• Track and administer PTO requests, approvals, balances, and reporting


• Maintain HR trackers and ensure data accuracy across systems


• Support employee requests and route sensitive issues appropriately

Recruiting Administration

• Create and manage job postings across platforms


• Review resumes and coordinate screening steps


• Schedule interviews and coordinate with hiring managers


• Communicate with candidates and maintain recruiting trackers


• Ensure a professional and timely candidate experience

Onboarding and Offboarding

• Own onboarding administration: offer documentation coordination, checklists, scheduling, policy acknowledgments


• Coordinate setup requests (equipment, office readiness, access provisioning requests)


• Own offboarding checklists: equipment recovery coordination, access removal requests, documentation completion

Office Management and Administration

• Keep the office clean, professional, organized, and meeting-ready at all times


• Coordinate office vendors (cleaning, internet, security, repairs, deliveries, etc.)


• Order office supplies, snacks, and materials


• Order and manage employee equipment and office needs (laptops, peripherals, supplies)


• Maintain inventory tracking for supplies and equipment

General Administrative Support

• Act as the internal “go-to” person for office and administrative coordination


• Support leadership with scheduling, reminders, follow-ups, and operational organization


• Take ownership of tasks that may arise outside this job description as required in a small-office environment

Qualifications

• 2 to 5 years experience in HR administration, office management, payroll administration, or similar role


• Experience coordinating payroll using ADP strongly preferred


• Strong attention to detail, follow-through, and execution discipline


• Mature handling of confidential information (payroll, employee records, HR matters)


• Strong written and verbal communication skills


• Comfortable working independently, prioritizing, and taking ownership

Why Join ZKTeco WFM

• Direct visibility and partnership with CEO


• Stable and growing company


• Profit sharing and bonus opportunities


• High-impact role with ownership and accountability