HR Executive – Payroll & Operations

Key Responsibilities

1 . Payroll & Attendance Management (Primary Focus)

• Process monthly payroll accurately and on time using GreytHR.
  
• Validate attendance, leave, and LOP data before payroll closure.
  
• Ensure accuracy in salary structures, deductions, arrears, new joiner payroll, and final settlements.
  
• Generate payslips, payroll summaries, and statutory reports from GreytHR.
  
• Coordinate with Finance for salary disbursement and payroll reconciliation.
  

2. GreytHR Administration

• Maintain employee master data in GreytHR with complete accuracy.
  
• Configure attendance, leave, holiday calendars, and payroll components in GreytHR.
  
• Address employee queries related to payslips, tax, PF/ESI, and payroll records.
  
• Support payroll and statutory audits by providing system-generated data.
  

3. Statutory Compliance & Payroll Documentation

• Ensure compliance with PF, ESI, PT, TDS, and applicable labour laws.
  
• Support preparation and filing of statutory returns and challans.
  
• Maintain statutory registers, payroll records, and compliance trackers.
  
• Assist during internal and external audits and ensure timely closures.
  

4. HR Operations Support

• Support onboarding and exit processes, including documentation and payroll clearances.
  
• Maintain employee files and HR documentation.
  
• Prepare HR MIS reports related to payroll, headcount, and attrition.
  
• Support HR initiatives and employee engagement programs.
  

5. Vendor & Stakeholder Coordination

• Coordinate with payroll consultants, statutory vendors, and auditors.
  
• Track timelines and follow up on statutory filings and audit requirements.
  

Key Skills & Competencies

• Hands-on payroll processing experience
  
• Strong working knowledge of GreytHR
  
• Good understanding of PF, ESI, PT, TDS, and labor law compliance
  
• Strong Excel and data accuracy skills
  
• High level of confidentiality and integrity
  
• Good communication and coordination abilities
  
• Sensitivity to inclusion, diversity, and disability-related workplace needs
  

Qualifications & Experience

• MBA / MSW / PGDM in Human Resources
  
• 2–4 years of experience in Payroll & HR Operations
  
• Mandatory experience using GreytHR
  
• Experience in NGO / social sector is an added advantage
  

Key Performance Indicators (KPIs)

• On-time and error-free payroll processing
  
• Accurate attendance and leave validation
  
• 100% statutory compliance and timely filings
  
• Quick resolution of payroll-related employee queries
  
• Clean audit outcomes