Human Resources Administrator

About the Company:

Tata Electronics Pvt. Ltd. is a prominent global player in the electronics manufacturing industry, with fast-emerging capabilities in Electronics Manufacturing Services, Semiconductor Assembly & Test, Semiconductor Foundry, and Design Services. Established in 2020 as a greenfield venture of the Tata Group, the company aims to serve global customers through integrated offerings across a trusted electronics and semiconductor value chain. With a rapidly growing workforce, the company currently employs over 65,000 people and has significant operations in Gujarat, Assam, Tamil Nadu, and Karnataka, India. Tata Electronics is committed to creating a socioeconomic footprint by employing many women in its workforce and actively supporting local communities through initiatives in environment, education, healthcare, sports and livelihood.

Role Summary:

The role is responsible for ensuring efficient, compliant, and cost-effective administration, facility, fleet, infrastructure, township, and support services to enable smooth business operations. The position ensures high standards of service quality, hygiene, safety, and employee satisfaction .

Scope of Responsibility

The role covers:

• Facility & Infrastructure Management
• Fleet & Transport Operations
• Canteen Services at multiple locations
• Township & Horticulture Administration
• Budgeting, MIS & Compliance
• Team Management & Development

Key Duties & Responsibilities:

Facility & Infrastructure Management

• Ensure smooth functioning and timely maintenance of buildings, offices, washrooms, meeting rooms, workspaces, utilities, and common areas.
• Supervise housekeeping, support staff, and service providers.
• Ensure cleanliness, safety, hygiene, and upkeep of all facilities.
• Implement preventive and breakdown maintenance schedules.

Fleet & Transport Management

• Manage vendor-operated vehicles.
• Ensure 100% statutory compliance for vehicles including insurance, permits, fitness, pollution certificates, road tax, and driver licenses.
• Plan and optimize employee transport routes.
• Control transport-related costs and prepare annual transport budgets.

Canteen / Cafeteria Management

• Ensure quality, hygienic, and timely food services for employees.
• Supervise food quality, cleanliness of kitchen, dining areas, equipment, and utensils.
• Conduct periodic audits and corrective actions to maintain standards.

Budgeting, Cost Control & MIS

• Prepare annual administrative budgets and monitor actuals.
• Drive cost optimization initiatives without compromising service quality.
• Maintain MIS and reports covering expenses, assets, utilities, travel, housekeeping, pantry, and maintenance.
• Manage petty cash for urgent administrative expenses.

Township Administration

• Manage township infrastructure including roads, water supply, lighting, sanitation, and environment.
• Supervise staff and labour accommodations, mess facilities, and guest houses.
• Maintain room-wise occupancy records.
• Address township-related grievances and safety issues.
• Ensure resident satisfaction through effective administration.
• Manage and monitor ERP systems related to administration.

Events & Special Assignments

• Plan and supervise arrangements for company events, conferences, trainings, seminars, and annual functions.
• Coordinate logistics, vendors, and support services for internal and external events.

Team Management & Development

• Lead, mentor, and evaluate administrative team members.
• Ensure high levels of engagement, accountability, and performance.

- Key Performance Indicators (KPIs)

• Facility uptime and service quality scores
• Statutory compliance (100%)
• Budget adherence and cost savings
• Vendor performance and SLA compliance
• Employee satisfaction related to admin services
• Timely MIS and reporting accuracy

Skills & Competencies Required:

Technical / Functional

• Facility & Infrastructure Management
• Contract & Vendor Governance
• Budgeting & Cost Control
• Knowledge of statutory and compliance requirements
• ERP & MIS management

Behavioural

• Leadership & people management
• Strong coordination and communication
• Problem-solving and decision-making
• Negotiation & vendor management
• Attention to detail and discipline

Educational & Experience Requirements

• Graduate / Postgraduate (MBA / MSW / Engineering preferred)
• 8–15 years of experience in Administration, Facility Management, or Plant Administration
• Experience in manufacturing / large campuses / townships preferred.