IP Prosecution Docketing Clerk

Position: IP Prosecution Docketing Clerk & Administrative Assistant

Schedule: Monday to Friday, 10:00 a.m. to 6:00 p.m. EST (U.S. time)

Key Responsibilities:

IP Docketing

• Manage daily docket for all incoming and outgoing IP correspondence (USPTO, WIPO, foreign correspondents, clients).

• Calculate, schedule, update, and close prosecution deadlines correctly (office actions, renewals, annuities, maintenance fees, PCT deadlines, etc.) in AppColl.

• Review correspondence and filings to ensure docket entries are complete and accurate.

• Prepare and distribute customized docket reports for attorneys and internal staff.

• Proactively notify attorneys and paralegals about upcoming deadlines, inconsistencies, or urgent matters.

• Support transfer in/out processes of IP portfolios, ensuring data integrity in AppColl and Clio.

• Maintain accurate client and matter information across all IP syst...