Junior Facilities Coordinator

MAIN DUTIES/RESPONSIBILITIES OF THE ROLE

• Support Reception with deliveries to the building and ad-hoc operational requests
• Assist with purchase requests/POs and invoice tracking (within internal controls).
• Monitor and restock pantry, washrooms, stationery, and critical office supplies.
• Receive, log and track facilities requests via landlord/building helpdesk and email
• Assist with the coordination of maintenance, repairs (reactive and planned).
• Schedule and supervise vendors (cleaning, maintenance, pest control, pantry services, furniture, etc.)
• Conduct routine office walkthroughs/maintenance checks and report findings and actions taken
• Support meeting rooms and client-area readiness (room setup, supplies, and basic A/V checks with IT)
• Support trading floor readiness and rapid response to operational issues (HVAC, lighting, power, leaks) and escalate when required
• Support fire/life-safet...