Legal & Company Secretarial Assistant

Dar, the founding member of the Sidara group, is an international multidisciplinary consulting organization specializing in engineering, architecture, planning, environment, project management, facilities management, and economics. Sidara operates in 60 countries with 20,500 professionals, Dar connects people, places, and communities through innovative solutions to the world's most complex challenges. We deliver projects from inception through completion, embracing challenges to empower communities worldwide. Learn more at www.dar.com.

Role Overview

We are seeking a Legal & Company Secretarial Assistant to support the Senior Legal Counsel and Company Secretary in the delivery of in-house legal, governance, and compliance activities. The role focuses on company secretarial matters, legal administration, and coordination with external legal advisers.

This position requires both prior corporate legal secretarial experience and a legal background (law degree, paralegal qualification, or equivalent). It is ideally suited to a junior qualified lawyer, paralegal, or legally trained professional with proven experience in corporate governance and statutory compliance, seeking to develop a long-term career within a global organisation.

Key Responsibilities

Company Secretarial & Governance

• Support the Company Secretary with statutory and corporate governance obligations for entities.
• Prepare, review, and file documentation with Companies House.
• Maintain statutory registers, corporate records, and group structure information.
• Assist with the coordination of board and committee meetings, including agendas, papers, minutes, and action tracking.
• Draft board resolutions and written resolutions
• Track execution and filing of corporate authorizations
• Maintain directors' and officers' registers

Data Protection Administration

• Maintain data protection records and risk register
• Track data processing agreements and vendor compliance documentation
• Assist with data subject access requests (DSARs)
• Coordinate ICO registration renewals and filings
• Support updates to privacy notices and data protection policies

Legal Administration & Documentation

• Support the preparation, execution, and management of legal documentation.
• Maintain contract registers, legal trackers, and document management systems.
• Assist with the review of MOUs, NDAs, consultancy agreements, and standard commercial contracts.
• Ensure consistent document control, version management, and filing standards.
• Conduct legal and commercial due diligence for projects, including review of third-party documentation and identification of key risks.

External Legal Adviser Coordination

• Act as the day-to-day liaison with external legal advisers and regulatory consultants.
• Coordinate the instruction of external counsel in line with internal approval processes.
• Manage document exchange, information requests, and follow-ups.
• Track external legal matters, deliverables, timelines, and costs and external legal invoices.
• Process and verify external legal invoices
• Maintain legal spend tracking and budget reports

Regulatory & Compliance Support

• Monitor statutory deadlines and compliance calendars.
• Support internal compliance reviews and audits.
• Assist with data protection, confidentiality, and corporate governance requirements.
• Support implementation of internal legal and compliance policies.
• Support third-party due diligence documentation

Stakeholder Support

• Provide legal and company secretarial support to internal stakeholders across finance, HR, and senior management.
• Respond to routine legal and governance queries.
• Support ad-hoc legal and corporate projects as required.

Experience & Qualifications

• Legal background essential (Law degree, paralegal qualification, or equivalent experience).
• 3–6 years’ experience in an in-house legal, company secretarial, or corporate services role.
• Familiarity with data protection law desirable
• Experience working with or coordinating external legal advisers.
• Experience in a corporate services environment preferred.

Key Skills & Competencies

• Strong understanding of company secretarial and corporate governance requirements.
• Exceptional attention to detail and accuracy
• Ability to work independently and manage administrative systems
• Proficiency in document management systems
• Clear, professional written and verbal communication.
• Discretion and professionalism when handling confidential information.
• Ability to manage multiple priorities and deadlines.
• Proactive, reliable, and structured approach to work.