Job Description

THE JOB

We are seeking a proactive, highly organized, and professional Executive Assistant to support the President of Touring for the Live Nation Concerts division. This role requires exceptional organizational capabilities, sound judgment, and strong interpersonal and communication skills. The ideal candidate will have experience supporting high-level executives and managing dynamic workflows within a fast-paced, high-profile environment.

WHAT THIS ROLE WILL DO

  • Proactively manage a busy and complex calendar
  • Schedule and coordinate meetings or other events as directed
  • Use sound judgment and carefully ascertain the nature of incoming phone calls, accurately records messages, address issues on your own, and transfer calls as necessary. Follow up with callers regarding information requests.
  • Proactively manage the workflow of the Executive, including meetings, correspondence, and milestones.
  • Help organize critical work projects. Prioritize with the Executive to make sure that all objectives are addressed and handled in a timely manner.
  • Communicate with high level contacts inside and outside the company, including booking agents, Artist Managers and leading industry professionals.
  • Work with other members of internal departments as requested to promote departmental objectives.
  • Compose, type, and prepare correspondence, memos, PowerPoint presentations, confidential materials, etc. of the highest quality.
  • Directly coordinate, or coordinate with Travel Department, travel arrangements including flights, hotels, and car services as requested and create itineraries, including all confirmations and contact information for flights, hotel and transportation. Updates itineraries and check for new information pertaining to travel. Prepare and update office travel schedule.
  • Coordinates, administrates and tracks show contracts, payments and other paperwork from beginning to end.
  • Provide general administrative support and perform diversified administrative duties; prioritize, and manage projects with minimal supervision.
  • Interface with agents and venues to verify availability and build a calendar of events
  • Manage internal documentation using internal booking systems, calendars and ticketing schedules.
  • Assist in administration for booking amphitheaters, arenas, and theaters.
  • Run business related errands as requested by assigned executive.
  • Multitask in a fast-paced environment and remain organized, with attention to detail.
  • Serve as the point of contact for incoming ticket requests from internal and external clients
  • Other duties as assigned by management

    • WHAT THIS PERSON WILL BRING

  • Minimum 2+ years supporting a senior-level executive, ideally in the music, entertainment, or live event industries
  • Bachelor’s degree or equivalent professional experience
  • Superior organizational, time management, and multitasking skills
  • High degree of professionalism and discretion in handling sensitive information
  • Strong written and verbal communication skills
  • Technically proficient with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and adept at navigating internal systems and online research
  • Experience with travel coordination and event planning
  • Confident working independently and in a team environment, with a strong sense of ownership and accountability
  • Flexibility to work a varying schedule, including evenings and weekends, based on business needs

    • BENEFITS & PERKS

    Our motto is ‘Taking Care of Our Own’ through 6 pillars of benefits:

    HEALTH: Medical, vision, dental and mental health benefits for you and your family, with access to a health care concierge, and Flexible or Health Savings Accounts (FSA or HSA)

    YOURSELF: Free concert tickets, generous paid time off including paid holidays, sick time, and personal days

    WEALTH: 401(k) program with company match, stock reimbursement program

    FAMILY: New parent programs including caregiver leave and baby bonuses, plus fertility, adoption, foster, or surrogacy support

    CAREER: Career and skill development programs with School of Live, tuition reimbursement, and student loan repayment

    OTHERS: Volunteer time off, crowdfunding match

    Apply for this Position

    Ready to join ? Click the button below to submit your application.

    Submit Application