Maintenance Clerk

Job Description

To provide administrative and logistical support to the maintenance team by managing inventory, processing 
documentation, and ensuring the timely procurement and distribution of maintenance materials. The role ensures that maintenance operations are executed efficiently, safely, and in compliance with company policies.

• Receive, inspect, and record incoming maintenance materials and spare parts.
• Issue materials to maintenance personnel based on approved requests.
• Maintain accurate inventory records using the company's ERP system (e.g., SAP,
BAAN).
• Conduct regular inventory audits to ensure stock accuracy and identify discrepancies.

• Prepare and process purchase requisitions and work orders.
• Maintain up-to-date records of maintenance activities, equipment history, and
material usage.
• Ensure all documentation complies with company policies and regulatory
requirements.

• Coordinate with the procurement department to order necessary maintenance
supplies.
• Monitor delivery schedules and follow up with suppliers to ensure timely receipt of
materials.
• Assist in evaluating supplier performance and maintaining preferred vendor lists.

• Adhere to all relevant safety, quality, and environmental control procedures and
instructions.
• Use personal protective equipment and safety gear when performing assigned tasks.
• Maintain cleanliness and organisation in storage and maintenance areas to prevent
incidents and accidents.
• Report unsafe acts, incidents, or safety violations to the appropriate authority.

• Liaise with internal departments (e.g., Maintenance, Procurement, Finance) to ensure
seamless maintenance operations.
• Respond to inquiries regarding maintenance materials and documentation promptly
and professionally

Skills

• Proficiency in using ERP systems (e.g., SAP, BAAN) for inventory and maintenance management.
• Strong organisational and record-keeping skills.
• Basic understanding of maintenance operations and materials.
• Familiarity with HSE standards and practices. 
• Ability to communicate effectively in English