Job Description

Monitoring & Evaluation Specialist

Job Location: Accra


The Ghana Center for Democratic Development (CDD-Ghana) is an independent, not-forprofit civil society organization that has been working since 8 to advance democracy, good governance, and inclusive development in Ghana and the rest of Africa through research, analysis, advocacy, policy influencing, and citizen empowerment. The Center harnesses the power of evidence-based research, ideas, and partnerships to inform and stimulate dialogue and influence public policy.


The Monitoring and Evaluation Specialist will be part of the Center’s M&E team responsible for the Center’s overall strategic performance and learning culture through effective utilization of M&E information across its programs and projects. Under the general guidance of the Director of Programs & Operations and working closely with Program Managers and team leaders, the M&E Specialist will be responsible for monitoring and evaluating the program and research outputs of CDD-Ghana and for ensuring that the strategic vision of the Center’s projects is maintained and that its activities result in the achievement of all intended outcomes in a cost-effective and timely manner.


Reports to: Director of Programs & Operations


Works with: Program Coordinator[s], Team Leaders of CDD-Ghana thematic program and operations clusters, Senior M&E Specialist, Information and Technology Lead, and Communications Team Lead.


Duties/Responsibilities

  • Collaborate closely with Program Coordinator[s] and Team Leaders of program clusters to ensure effective and timely reporting of M&E information; ensuring all MEL records are up-to-date before the end of the reporting period to enable correct and timely narrative reports;

  • Develop/adopt an integrated database of all program/projects and ensure accountability through regular data updates, and data integrity;

  • Track the performance of the project activities and outputs against expected results and adjust implementation processes to ensure projects are progressing towards the intended outcomes;

  • Develop M&E plans for all projects and proposals and ensure the same is followed up during implementation;

  • Ensure all projects/programs have updated work plans and performance management plans (PMPs) in tandem with all approved proposals, regularly reviewing and updating them as needed;

  • Provide alerts to the respective Team Leaders on corrective actions required to avoid delays in the implementation of projects activities, including flagging operational issues and risks requiring timely actions;

  • Ensure that cross-cutting issues of inclusivity such as SDGs, gender, age, and disability are effectively addressed/mainstreamed in all project implementation;

  • Develop and improve knowledge-sharing and learning mechanisms for the organization;

  • Analyze the impact of projects and promote learning by documentation of best practices. Use this information to support decision-making processes;

  • Track program progress, projects’ expenditure against approved budgets, anticipate any deviations and recommend and act on relevant and required adjustments;

  • Monitor all project activities, expenditures, and progress towards achieving value for money

  • Monitor the sustainability of project results for securing multi-year grants;

  • Suggest strategies for improving the efficiency and effectiveness of the projects/programs by identifying bottlenecks in completing activities and developing plans to minimize or eliminate such bottlenecks;

  • Report monthly, quarterly, half-yearly, and annual progress on all project activities to the Program Coordinator[s];

  • Provide inputs, information, and statistics for quarterly, annual, and other reports to the Program’s Coordinator;

  • Assist the Program Coordinator[s] in preparing relevant reports;

  • Ensure accurate quality narrative and financial reports are submitted promptly and by donor requirements;

  • Assist project personnel with M&E tools as well as support them in their use

  • Perform other duties as required;

    • Competencies


    Corporate Competencies

  • Integrity by modeling CDD-Ghana’s values and ethical standards;

  • Promotes the vision, mission, and strategic goals of CDD-Ghana

  • Displays cultural, gender, religion and age sensitivity and adaptability

    • Functional Competencies

  • Organizes and accurately completes multiple tasks by establishing priorities while taking into consideration special assignments, frequent interruptions, deadlines, available resources, and multiple reporting relationships;

  • Extensive knowledge in Results-Based Management (RBM);

  • In-depth knowledge in web-based M&E systems;

  • Excellent communication skills (written and oral): Sensitivity to and responsiveness to all partners, respectful and helpful relations with donors and project staff

  • Consistently approaches work with energy and a positive, constructive attitude

  • Demonstrates strong oral, written, and presentation skills

    • Required skills and Experience Education:


    A good Bachelor’s or Master’s degree in Statistics, Economics, Public Policy, Mathematics or related field.


    Experience

  • At least five years’ experience in the design and implementation of Results-Based Management for development projects implemented by national/international and local NGOs/donors/funding agencies;

  • Experience in designing tools and strategies for data collection, analysis, and production of reports;

  • Demonstrated experience of statistical packages and data analysis software SPSS, Excel Strata) and advanced computer skills (word processing, spreadsheets, and databases are a must);

  • Strong training & facilitation skills.

    • Language Requirements:

  • Fluency in written and spoken English

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