Job Description

About the Program

The External Relations (ER) Portfolio is responsible for increasing awareness and understanding of Mawlana Hazar Imam, the Ismaili Imamat, and Imamat institutions in Canada. The portfolio also advances relationships with government, civil society, and other external stakeholders while supporting the Jamat’s priorities and public voice through partnerships, policy work, media engagement, and community representation. The portfolio operates nationally with regional teams across Canada, delivering programs and engagement that reflect the Jamat’s ethics of service, pluralism, and civic contribution.

About the Role


The National Coordinator, External Relations Operations plays a key role in supporting the ER Canada team by ensuring operational alignment and follow-through on portfolio activities. 



The coordinator will: 
  • Track action items and deliverables across multiple working groups and sub-portfolios 
  • Maintain organized records of meetings and decisions 
  • Schedule and coordinate national and regional meetings, including agenda preparation and follow-up 
  • Support internal planning calendars, timelines, and communications 
  • Assist with coordination and alignment between volunteers and staff partners 
    • The role requires participation in 1–2 meetings per week, which may be scheduled during early mornings (as early as 6:00 am PT) or late afternoons/evenings (typically between 5:00–7:00 pm PT), to accommodate participants across multiple time zones. This role offers a unique opportunity to gain insight into the national strategy of the External Relations portfolio and contribute meaningfully to the Jamat’s public representation and engagement efforts.

    About You


    Key skills and competencies include: 
  • Exceptional organizational and time management skills 
  • Strong communication and collaboration abilities 
  • Proficiency in tools such as Microsoft Teams, SharePoint, Google Workspace, Zoom, and project tracking platforms (e.g., Trello, Asana, or similar) 
  • Ability to handle confidential information with discretion 
  • A solutions-oriented mindset and attention to detail 
  • Experience with meeting logistics, minute-taking, and follow-up coordination is an asset

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