Office Administrative & Personal Assistant

Key Responsibilities

• Organize and manage office operations, supplies, and vendor coordination.
• Coordinate office events, conferences, and team meetings.
• Oversee daily office needs and ensure a productive work environment.
• Support HR or administrative projects as requested by management.
• Support confidential projects and handle sensitive information with discretion.
• Manage personal tasks for higher management (personal appointments, errands, travel, reservations, household coordination etc.)..
• Manage purchases, deliveries, and personal tasks for the executive like handling purchases/returns, and organizing personal events when needed.
• Ensure timely communication and follow-ups on assigned tasks. Assist with personal documentation, renewals, and scheduling.
• Track and manage expenses, reimbursements, and financial documentation for the executive office.
• Conduct research, prepare summaries, and provide insights for decision-making.

Qualifications & Requirements

• Bachelor’s degree in Business Administration, Management, or related field (preferred).
• Proven experience as an Executive Assistant, Administrative Assistant, or Personal Assistant.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficiency in MS Office Suite, calendar management tools, and digital communication platforms.
• High level of professionalism, confidentiality, and integrity.
• Ability to work under pressure, manage priorities, and adapt to fast-paced environments.
• Positive attitude, proactive mindset, and strong problem-solving skills.