Job Description

Job Description

We are looking for a competent Office Assistant to help with the organization and running of the daily administrative operations of the company.


Responsibilities

  • Organize office and assist associates in ways that optimize procedures

  • Sort and distribute communications in a timely manner

  • Create and update records ensuring accuracy and validity of information

  • Schedule and plan meetings and appointments

  • Monitor level of supplies and handle shortages

  • Resolve office-related malfunctions and respond to requests or issues

  • Coordinate with other departments to ensure compliance with established policies

  • Maintain trusting relationships with suppliers, customers and colleagues

  • Perform receptionist duties when needed

    • Requirements and skills

  • Proven experience as a back-office assistant, office assistant, virtual assistant or in another relevant administrative role

  • Knowledge of “back-office” computer systems (ERP software)

  • Working knowledge of office equipment

  • Thorough understanding of office management procedures

  • Excellent organizational and time management skills

  • Analytical abilities and aptitude in problem-solving

  • Excellent written and verbal communication skills

  • Proficiency in MS Office

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