Operations administrator GEM-CAR

Gem-car, a leading SaaS company with a global footprint (46 countries), is hiring an Operations Administrator! If you thrive in dynamic environments and enjoy combining hands-on execution with cross functional coordination, this is your chance to work closely with the CEO and play a key role in supporting our fast growing auto tech organization.
We offer a competitive salary, flexible work options, and a clear path to an Operations Lead role. Apply today!

Operations administrator – Gem car Leadership Team
Location: Montréal office but flexible (up to 3 days remote)
Salary: Competitive ($ 6 0,000–$ 8 0,000, based on experience)

About Gemcar
Gemcar is a leading SaaS B2B company in the auto market industry. We are committed to delivering cutting-edge technology and exceptional customer experiences. A global group known for its strong values and long-term vision, Gemcar combines agility with the stability of a major corporate owner. This is your chance to join a company that is shaping the future of the auto market industry while benefiting from the resources and support of a global leader.

About the Role
We are looking for a n Operations administrator to work closely with our CEO and leadership team as well as managing day to day administration . This strategic position offers significant exposure to executive decision-making and the opportunity to grow into an Operations Lead role within 1–2 years .

Key Responsibilities :
• Executive Support (10%): Assist the CEO in day-to-day activities and ensure priorities are met.
• Strategic Coordination (20%): Lead and coordinate strategic initiatives across the organization.
• Finance & accounting assistance (40%): Processing invoices and expense reports, coordinating payroll with finance team; Managing subscriptions for customers, Assisting with budgeting and tracking operational expenses
• HR & employee support (10%): Onboarding new employees (setting up accounts, workspace, tools); maintaining employee records and benefits administration; Coordinating training sessions or internal communications.
• Administrative & Operational Support (10%): managing office supplies and vendor relationships; Handling incoming mail, packages and general correspondence, Liaising with IT for hardware/software needs and troubleshooting.
• Scheduling & Coordination (5%): Organizing company events, team-building activities, and travel arrangements, Acting as a point of contact for internal and external stakeholders.• Business Analysis (5%): Support the CEO in drafting business cases and conducting market analysis.

What We Offer
• Clear career path: Opportunity to evolve into a Operations lead role within 1–2 years.
• Competitive salary: $60,000–$80,000 depending on experience.• Flexible work: Up to 3 remote workdays per week (no minimum required)
• Grow under a leader who invests in your potential and gives you the autonomy and support you need to thrive

Requirements :

• Academic background: Business school degree.
• Exceptional communication skills, highly organized, and detail-oriented.
• S trategic thinking, adaptability, and ability to manage projects and operations .
• Experience with ERP or accounting systems is a must-have.
• More than 3 years of relevant professional experience is a plus.
• More than 1 years of administrative experience is a plus.
• Experience in a startup environment is a plus.