Job Description

1. Administrative Support:

  • Documentation: Assist in the preparation and maintenance of operational and HR documents, including policies, procedures, reports, and correspondence.
  • Record Keeping: Maintain accurate records of employee information, attendance, leaves, and other HR-related data.
  • Scheduling: Coordinate schedules, meetings, interviews, and appointments for operations and HR managers.
  • Communication: Serve as a point of contact for internal and external inquiries, redirecting them as appropriate.
  • Office Management: Handle office supplies, equipment maintenance, and ensure smooth office operations.

    • 2. Human Resources Support:

  • Recruitment: Assist in recruitment processes such as posting job ads, screening resumes, scheduling interviews, and conducting initial candidate screenings.
  • Onboarding: Coordinate new hire orientation programs and ensure new employees are properly onboarded.
  • Employee Relations: Assist in employee relations activities, including communication, conflict resolution, and disciplinary actions.
  • Benefits Administration: Support in benefits enrollment, maintenance of employee benefits records, and answering employee inquiries regarding benefits.
  • Training and Development: Coordinate training sessions, workshops, and other development programs for employees.

    • 3. Operations Support:

  • Project Coordination: Assist in project management tasks, including scheduling, tracking progress, and reporting.
  • Inventory Management: Monitor and maintain inventory levels of office and operational supplies.
  • Vendor Management: Assist in managing relationships with vendors and suppliers, processing invoices, and ensuring timely payments.
  • Process Improvement: Participate in identifying areas for operational efficiency improvements and implementing solutions.

    • 4. Compliance and Policy Implementation:

  • Policy Administration: Assist in implementing company policies and procedures, ensuring compliance with legal and regulatory requirements.
  • Safety and Security: Support in maintaining workplace safety and security protocols and procedures.

    • 5. Data Management and Analysis:

  • Data Entry: Enter and update employee information, operational data, and other relevant information into databases and systems.
  • Reporting: Generate reports, analyze data, and provide insights to support decision-making processes in operations and HR.

    • Skills and Qualifications:

  • Education: A degree in Human Resources, Business Administration, or a related field is often preferred.
  • Administrative Skills: Strong organizational and multitasking abilities, attention to detail, and proficiency in office software (e.g., MS Office suite).
  • Communication: Excellent verbal and written communication skills, including the ability to interact effectively with employees at all levels.
  • Problem-Solving: Ability to identify issues, analyze problems, and propose practical solutions.
  • Confidentiality: Ability to handle sensitive information with discretion and maintain confidentiality.
  • Teamwork: Collaborative approach and willingness to support colleagues in various tasks.

    • Experience: Prior experience in administrative roles, HR support, or operations assistance is beneficial. Familiarity with HRIS (Human Resource Information Systems) and project management tools may also be advantageous.

    Job Types: Full-time, Contract
    Contract length: 3 months

    Pay: From RO200.000 per month


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