Personal Assistant and Admin Executive

Job Responsibilities:

Personal Assistant to CEO

• Provide administrative and secretarial support to the CEO including business and personal.
• Provide direct support to project teams to assist managing and controlling costs and budgets.
• Manage and maintain CEO's appointments and schedules.
• Handling CEO's incoming emails, review and initiate replies on behalf.
• Regular updates to CEO on the status of issues.
• Flight bookings, travel arrangements and hotel reservations.
• Update CEO's bank account statement and payment schedule (bookkeeping and balance sheet).
• Plan, arrange and coordinate in all aspect for company meetings and events.
• Prepare and submit CEO's expenses claims.
• Other ad hoc duties as assigned.

Admin Executive

• Provide general administrative support to various departments.
• Handle documentation, filing, and records management in both digital and physical formats.
• Assist in the preparation of reports, correspondence, and other internal documents.
• Coordinate internal meetings, travel arrangements, and office logistics.
• Manage office supplies, inventory, and vendor coordination.
• Support ad hoc tasks and projects as required by management.

Requirements:

• Able to travel where required
• To assist in all aspects of CEO work in the Group where required
• Only Singaporean and Singapore Permanent Resident needs apply.