Personal Assistant for Principal

Company Overview

EASA College of Engineering & Technology (Autonomous) is a prominent higher education institution based in Coimbatore, Tamil Nadu, India. The college is committed to providing high-quality education and fostering innovation. With a dedicated team of 201-500 employees, EASA College offers a vibrant and intellectually stimulating environment, making a significant impact in the field of engineering and technology education.

Job Overview

We are seeking a dedicated and professional Personal Assistant for the Principal at EASA College Of Engineering & Technology. This full-time, mid-level position is located in Coimbatore. The ideal candidate will have a minimum of 4 years and a maximum of 6 years of relevant work experience. As a Personal Assistant, you will provide comprehensive support to the Principal, ensuring smooth and efficient operations.

Qualifications and Skills

• Proficiency in Microsoft Office Suite (Mandatory skill) to create, edit, and manage documents, spreadsheets, and presentations efficiently.
• Skilled in Google Workspace (Mandatory skill) for effective communication and collaboration across various platforms and tools.
• Experience in using CRM Software (Mandatory skill) or any ERP College Management Software for managing relationships and organizing important contacts and communications.
• Ability to use Calendar Management Tools to efficiently schedule and organize appointments, meetings, and events.
• Competency in Travel Scheduling Software to arrange and manage travel itineraries, bookings, and accommodations.
• Expertise in Expense Tracking Tools to monitor and manage financial expenditures and maintain records accurately.
• Knowledge of Project Management Apps that help in organizing tasks, prioritizing assignments, and maintaining timelines.
• Familiarity with Digital Communication Platforms to facilitate seamless communication between the Principal and external parties.

Roles and Responsibilities

• Provide administrative support to the Principal, including managing correspondence, scheduling meetings, and organizing documents.
• Coordinate and arrange travel plans, including flights, accommodations, and transportation for the Principal.
• Assist in managing the Principal's calendar to ensure all appointments and meetings are efficiently scheduled and conflicts are minimized.
• Prepare and edit documents, reports, and presentations as needed for meetings and projects.
• Handle confidential information with discretion and maintain the highest level of confidentiality at all times.
• Organize and maintain electronic and physical files, ensuring easy access to important documents and records.
• Liaise with internal and external stakeholders to coordinate communications and facilitate effective workflow.
• Monitor and reconcile expenses related to the Principal's activities, ensuring adherence to budget and financial guidelines.