Personal Assistant

About Artha

Artha Group is a performance-first investment house managing over ₹2200 crores (USD 250M+) across five fund platforms including Artha Venture Fund, Artha Select Fund, and Artha Continuum Fund. We’ve backed 130+ companies (OYO Rooms, Rapido, Karza, Purplle), delivered 30+ exits, and operate a vertically integrated investment model with renewable energy and global fund-of-fund structures.

We build at the intersection of velocity and precision—and that requires a world-class team.

Role Overview

We’re hiring a Personal Assistant to the CEO—a high-trust, private-side role that blends executive lifestyle support, operational discipline, and personal brand coordination.

This is not a secretarial or administrative job.

You’ll act as a behind-the-scenes operator, ensuring the CEO’s home, travel, personal digital presence, and daily rhythm run with discipline, discretion, and foresight.

This is a personnel-heavy role. You’ll directly coordinate with multiple internal and external individuals—from household staff and vendors to admin teams, drivers, event managers, and tech support. People management, follow-ups, and execution hygiene are core to success.

This is not a 9-to-5 role. It requires initiative, urgency, and emotional maturity to support a founder in a high-growth, high-stakes environment.

Key Responsibilities

Travel & Hospitality Management

• Handle end-to-end domestic and international travel—bookings, visas, itineraries, calendars
• Ensure seamless execution of schedules, including multi-city and multi-time-zone coordination
• Build contingency plans for disruptions (reschedules, cancellations, lost baggage, emergency travel)
• Track and optimise loyalty programs: flight miles, hotel memberships, concierge privileges
• Manage hospitality for guests, family, and stakeholders across business and personal settings

Home & Lifestyle Operations

• Act as House Manager for the CEO’s residence
• Supervise daily staff coordination, cleaning schedules, repair services, and vendor visits
• Oversee daily meal planning based on CEO’s dietary preferences and travel calendar
• Coordinate with cooks and nutritionists to ensure meals align with health goals
• Track and maintain inventory and procurement for both home and personal workspaces
• Coordinate with household vendors for maintenance, repairs, AMC follow-ups
• Manage petty cash, bill folders, reimbursements, and payment tracking
• Liaise with internal admin and finance teams as required
• Coordinate between building staff, drivers, security, service providers, tech support, and legal teams
• Ensure timely renewal of utilities, warranties, and services (internet, subscriptions, etc.)
• Book and manage restaurant reservations, VIP hosting, and lifestyle concierge
• Renew and track usage of gym, club, and lifestyle memberships

Personnel & Stakeholder Coordination

• Manage daily schedules and SOPs for household staff, drivers, and third-party vendors
• Be the central point of contact for multiple stakeholders in the CEO’s personal ecosystem
• Resolve personnel conflicts, manage escalations, and track task completion
• Ensure alignment, discipline, and follow-through across individuals and teams involved in personal-side operations

Personal Communication & Social Media Support

• Draft and manage personal social media posts related to family, values, and legacy
• Handle select inbound communication—WhatsApp, email, notes—for personal connections
• Uphold a high standard of language, tone, and public presentation
• Collaborate with design and content teams for visual collateral

Celebrations & Relationship Management

• Maintain a database of birthdays, anniversaries, and milestones for the CEO’s inner circle
• Handle personalised gifting and celebratory messaging—ensuring accuracy and emotional relevance
• Track seasonal gifting and event-based schedules - Diwali, Eid, Christmas, etc.

Brand & Legacy Coordination

• Support the CEO’s personal brand through content, invites, thank-you notes, and event prep
• Organise documents and collateral related to awards, appearances, and recognitions
• Plan and manage wardrobe coordination and grooming for events, shoots, and public outings
• Maintain digital folders for photos, press clippings, and brand assets

Who You Are

Must-Have Experience

• 3–5 years in a high-trust, HNI-facing or personal assistant role
• Hands-on experience managing multiple stakeholders, including home staff and external vendors
• Excellent written communication and operational coordination skills
• Comfortable with Microsoft Outlook, Excel, Teams, and SharePoint
• Bachelor’s degree preferred; bonus if trained in hospitality, event, or executive operations

Mindset & Traits

• Calm presence under pressure; emotionally intelligent and self-regulating
• Detail-obsessed and hyper-organised
• Proactive: you solve problems before being told
• Discreet, mature, and committed to confidentiality at all times
• Able to toggle between execution and coordination without friction

Compensation

• Total Salary: ₹12,00,000 per annum
• Fixed Annual Salary: ₹10,00,000
• Retention Bonus: ₹2,00,000 (paid annually)