Personal Assistant

About Us:

Join our dynamic and innovative startup skincare brand that is committed to redefining beauty standards with clean, effective, and sustainable products. Founded by beauty influencer Diipa Büller-Khosla, the brand emphasizes authenticity, and transparency, offering vegan and cruelty-free products that cater to diverse skin types while celebrating cultural heritage. We believe in empowering our customers with science-backed skincare solutions, and we're looking for a visual storyteller with a passion for creating captivating content to help us take our brand to the next level.

Brand:

Responsibilities :

Personal Assistant Responsibilities

• Manage complex calendars, appointments, meetings, visa and travel schedules
• Coordinate personal and professional schedules to ensure smooth daily operations
• Maintain confidentiality and handle sensitive information with discretion
• Coordinate brand collaborations, endorsements, appearances, and public engagements
• Liaise with brands, agencies, PR teams, stylists, managers, and legal teams
• Manage shoots, events, travel logistics, and on-ground coordination
• Responsible for handling admin team and House Management.
• Track deliverables, invoices, payments etc.

Qualifications :

• Education: A bachelor's degree is preferred
• Experience: 2-5 years proven experience as an Executive/Personal assistant, preferably in the beauty, luxury, skincare or products industry.
• Communication: Exceptional verbal and written communication skills, with the ability to represent the brand
• Passion for skincare, beauty, and wellness. Exceptional ability to organize and multitask effectively, aka OCD.
• Someone who can thrive working in start-ups.

Required Skills :

• Exceptional organizational and multitasking skills
• Strong communication and stakeholder management abilities
• High emotional intelligence and professionalism
• Ability to work under pressure and manage last-minute changes
• Tech-savvy with tools like Google Workspace, MS Office, scheduling & project tools
• Strong negotiation and coordination skills
• Absolute discretion and integrity

Preferred Skills :

• Experience in the beauty, luxury, skincare or products industry.

Other details :

• Office location: Lower Parel, Mumbai
• Working days: Monday to Friday
• Working from office: 4 days in office (3 days set, 1 flexible, 1 WFH)