Personal Assistant

Personal Assistant (Full-Time)

Salary: $2,500 – $3,500
Working Hours: 9:30 AM – 6:00 PM
Location: HarbourFront Centre

We are seeking a driven and detail-oriented Personal Assistant to support our business operations and client management efforts. The ideal candidate will handle a combination of administrative support, client scheduling, digital marketing coordination, and proposal preparation. This role is ideal for someone who is organized, proactive, and digitally savvy.

Key Responsibilities

Appointment Management

• Schedule and coordinate appointments for new and existing clients
• Manage and update calendars to avoid scheduling conflicts
• Send appointment reminders and follow-ups to ensure client engagement

Digital Marketing Support

• Assist in planning and executing content across LinkedIn, Instagram, and Facebook
• Maintain a consistent posting schedule and monitor engagement metrics
• Support the creation of marketing visuals and captions (basic design skills a plus)

Proposal & Document Preparation

• Assist in drafting, formatting, and proofreading client proposals and presentation decks
• Ensure accuracy and professionalism in all client-facing documents

Administrative Support

• Perform general administrative tasks including data entry, filing, and email correspondence
• Maintain organized digital records and filing systems
• Handle ad-hoc tasks as needed to support daily business operations

Requirements

• Prior experience in administrative or assistant roles
• Familiarity with Google Calendar, Outlook, or similar scheduling tools
• Comfortable using social media platforms for business purposes
• Strong written and verbal communication skills
• Proficient in Microsoft Office and/or Google Workspace
• Detail-oriented, organized, and able to multitask effectively
• Professional and discreet when handling confidential information

Bonus Skills (Nice to Have)

• Basic design skills (e.g. Canva)
• Client-facing or customer service experience
• CRM or marketing automation tool exposure

Job Types: Full-time, Permanent, Contract, Internship, Freelance, Student job

Pay: $2, $3,500.00 per month

Benefits:

• Employee assistance programme
• Employee discount
• Professional development
• Promotion to permanent employee

Work Location: In person