Personal Assistant

Job Description

KEY RESPONSIBILITIES:

Personal Assistant Duties

• Assist director with personal matters, errands, bookings, appointment and related administrative requirements.

• Assist in planning and organizing company events and meetings.

• Ensure timely follow-up and reminders for both professional and personal commitments.

• Attend meetings and appointments with the Director and other Executive.

• Take minutes, capture key discussion points, and track follow-ups.

• Represent the Director or other Executive professionally in interactions with partners, clients, or vendors.

• Handle confidential information with utmost discretion.

• Maintain proper filing systems (digital and physical)

• Assist in preparing presentations, reports, and documentation.

• Perform other duties as and when assigned

Sales Gallery Support

• Attend to walk-in clients and provide basic property information.

• Assist in scheduling appointments and coordinating viewings.

• Maintain cleanliness and presentation of the sales gallery.

• Handle administrative tasks such as visitor logs and enquiry records.

• Help organise small-scale events or launches within the gallery, including vendor coordination and setup.

Marketing Assistance

• Support the preparation of marketing materials (e.g., brochures, flyers).

• Assist with social media posting and basic content updates.

• Coordinate with vendors for printing and logistics.

• Monitor and replenish marketing collaterals (brochures, flyers, price lists) and ensure they are up to date.

Client Interaction

• Respond to general enquiries via phone, email, or walk-ins.

• Provide follow-up support to interested prospects.

• Maintain simple CRM records and update lead status.

Requirements

• Strong organisational skills with the ability to multitask.

• Excellent interpersonal and communication skills, with the ability to interact across different backgrounds.

• Experience supporting senior leaders, or high-net-worth individuals is an advantage.

• High level of integrity, discretion and judgement.

• Must possess a valid Class 3 driving licence.

Working hours:

Mon to Fri, 9:30am to 6:30pm