Personal Assistant to Managing Director

Personal Assistant to the Managing Director

Job Title: Personal Assistant Executive

We are seeking a highly organized, discreet, and dependable Personal Assistant to support the Managing Director. This role is suited to someone who is open‑minded, patient, and capable of managing both administrative and logistical responsibilities with professionalism.

Key Responsibilities

• Provide direct administrative support to the Managing Director
• Take and execute instructions clearly and promptly
• Manage calendars, appointments, and meeting coordination
• Book flights and arrange hotel accommodations and travel itineraries
• Handle correspondence and follow‑ups on behalf of the Managing Director
• Drive when required and provide on‑the‑go support
• Maintain confidentiality and professionalism at all times
• Organisational skills is a must
• Provide daily/weekly/monthly reminders

Requirements

• Proven ability to work closely with senior leadership
• Open‑minded, patient, and adaptable personality
• Valid driver’s license and confident driving ability
• Strong note‑taking, transcription, and organisational skills
• Excellent written and verbal communication skills
• Ability to multitask, prioritise, and work independently
• Diploma or higher

Preferred Experience

• Previous experience as a Personal Assistant or Executive Assistant
• Familiarity with travel booking and scheduling tools
• Proficiency in common office software (email, calendars, documents)

What We Offer

• Opportunity to work closely with senior management
• Varied and responsible role
• Competitive remuneration based on experience

Skills

• Ability to Multitask
• Strategic Planning
• Microsoft Office
• Microsoft Excel
• Verbal Communication
• Change Management
• Travel Arrangements
• Interpersonal Skills
• Data Management
• Administration
• Strategy
• Data Entry
• Adaptable
• Pressure
• Class 3 Driving License
• Communication Skills
• Office Software
• Administrative Support
• Scheduling
• Transcription