Personal Assistant to the CEO

Job Title: Personal Assistant to the CEO Location: San Diego & Los Angeles, CA (with regular travel to both) Position Type: Part-time, non benefitted (In-Person) 10-30 hours per week Hourly Rate: $25.00 - $30.00 Based on Prior Experience Overview: We are seeking a highly organized, proactive, and reliable Personal Assistant to support the CEO and her partner in their day-to-day personal and household needs to support the mental health, physical health, psychological wellbeing and productivity of the CEO. This hands-on role is dynamic, requiring flexibility, discretion, and the ability to anticipate needs to keep life running smoothly. The ideal candidate thrives in a fast-paced environment, is extremely communicative, reliable, can handle confidential information with an extreme level of confidence, professional, proactive, enjoys problem-solving, and takes pride in supporting the well-being and productivity of the CEO. Key Responsibilities Transportation & Scheduling Drive the CEO and her partner to and from appointments, events, networking meals, and airports across San Diego and Los Angele on time and safely. Maintain vehicle readiness, including fueling, cleanliness, and basic maintenance reminders. Monitor schedules to ensure timely arrivals and smooth transitions throughout the day. Household Support Car care as needed, including feeding, litter box cleaning, playtime, and monitoring general well-being. Light cleaning, tidying, and maintaining order in the home. Clear out the refrigerator weekly and ensure food is fresh and organized. Take out trash and recycling. Assist with meal prep, including stocking the refrigerator, prepping food, and coordinating kitchen tasks. Maintain vehicles, including gas, car washes, and basic upkeep. Communicate professionally with contractors as needed. Errands & Personal Tasks Run errands such as grocery shopping, returning packages, purchasing household goods, etc. Coordinate and track packages and mail, including pickup and unpacking. Prep lighting, audio, microphones, and video for virtual events. Assist with home building projects, fixing/installing fixtures, or coordinating contractors to complete work. Create and maintain systems to support the CEO's mental, physical, and spiritual health. Travel Preparation & Aftercare Prepare CEO and partner for travel: packing, organizing outfits, printing documents, and managing destination logistics. Unpack, reorganize, and restock items after trips. Travel with the CEO to meetings and events as needed. Administrative & Personal Assistance Work closely with the CEO's Executive Assistants and other team members to complete projects. Handle confidential matters with discretion and maturity. Provide administrative support including taking phone calls, scheduling appointments, drafting correspondence, and preparing reports or presentations. Research, summarize information, and route correspondence to conserve the CEO's time. Assist with managing contractors, housekeepers, gardeners and other service providers. Be extremely responsive via text, email and Slack. Maintain peace, orderliness, and organization of spaces to support the CEO's physical and mental well-being. Physical Requirements Occasionally lift up to 30 lbs with the ability to push or pull more than 50 lbs. Frequently walk up and down stairs. Comfortable driving long distances (3 hours). Able to sit for extended periods and perform repetitive keyboarding. Sample Week in the Life Run errands (shopping, dry cleaning/alterations, misc.) Order groceries, supplies, and household goods; maintain desired stock levels Assist with meal prep and refrigerator organization Maintain order in the home: laundry prep, dishes, trash removal, tidying, organizing spaces between housekeeping visits Send, pick up, track, and unpack packages Transport dog to vet/grooming and walk dog as needed Prep lighting, audio, and video for virtual events Maintain vehicles: fueling, repairs, maintenance, car washes Research, draft correspondence, and collect/analyze information for CEO Coordinate contractors for home repairs/upgrades Assist CEO with packing/unpacking for trips and preparing outfits for networking events Fix and install fixtures or hire contractors as needed Drive CEO and partner to appointments, events, and occasional networking meals Assist with managing contractors (housekeeper, gardener, massage therapists, etc.) Qualifications Prior experience as a personal assistant, household manager, or similar role preferred. Clean driving record and comfortable with long-distance travel between San Diego and Los Angeles. Highly organized with excellent time-management skills. Discreet, trustworthy, and able to maintain strict confidentiality. Comfortable with pets (cats and dogs). Ability to lift up to 30 lbs and perform basic physical tasks. Flexible schedule and willingness to adapt to changing needs. Positive attitude, strong communication skills, and solutions-oriented mindset. Additional Details This position requires consistent in-person availability. Occasional evenings or weekends may be required depending on travel or events. Mileage or gas reimbursement will be provided for all driving related to the role.