Job Description

Personal Secretary (Male – Preferred)

Industry: Hospital / Healthcare
 Location : Trichy

Job Summary

We are seeking a responsible, well-organized, and trustworthy Personal Secretary to provide dedicated administrative and coordination support to hospital management. The role involves handling schedules, communication, documentation, and daily operational follow-ups to ensure smooth and efficient hospital functioning. The ideal candidate must demonstrate high levels of confidentiality, professionalism, and interpersonal skills.

Key Responsibilities

  • Manage daily schedules, calendars, meetings, and appointments of hospital management

  • Handle incoming and outgoing phone calls, emails, and official correspondence

  • Prepare, maintain, and organize hospital records, reports, files, and confidential documents

  • Coordinate with internal departments, doctors, nursing staff, vendors, and external stakeholders

  • Assist management with administrative tasks, documentation, and timely follow-ups

  • Support both official and limited personal tasks assigned by hospital management

  • Ensure accurate record-keeping and proper document control

  • Act as a communication bridge between management and staff when required

  • Maintain strict confidentiality of sensitive hospital and management-related information

  • Uphold professionalism, discipline, and ethical standards at all times

    • Qualifications & Education

  • MSW (Master of Social Work) – Mandatory

  • Additional certification in administration or healthcare management will be an advantage

    • Experience Requirements

  • Minimum 1–3 years of experience as a Personal Secretary, Executive Assistant, or Administrative role

  • Prior experience in hospital or healthcare environment is highly preferred

    • Skills & Competencies

  • Excellent verbal and written communication skills

  • Strong organizational and time-management abilities

  • Proficiency in MS Office (Word, Excel, PowerPoint, Email)

  • Ability to multitask and work under pressure

  • Professional etiquette and interpersonal skills

  • Strong coordination and follow-up skills

  • High level of discretion, integrity, and confidentiality

  • Ability to handle sensitive situations with maturity and tact

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