Personal Secretary

Personal Secretary (Male – Preferred)

Industry: Hospital / Healthcare

 Location : Trichy

Job Summary

We are seeking a responsible, well-organized, and trustworthy Personal Secretary to provide dedicated administrative and coordination support to hospital management. The role involves handling schedules, communication, documentation, and daily operational follow-ups to ensure smooth and efficient hospital functioning. The ideal candidate must demonstrate high levels of confidentiality, professionalism, and interpersonal skills.

Key Responsibilities

• Manage daily schedules, calendars, meetings, and appointments of hospital management
  

• Handle incoming and outgoing phone calls, emails, and official correspondence
  

• Prepare, maintain, and organize hospital records, reports, files, and confidential documents
  

• Coordinate with internal departments, doctors, nursing staff, vendors, and external stakeholders
  

• Assist management with administrative tasks, documentation, and timely follow-ups
  

• Support both official and limited personal tasks assigned by hospital management
  

• Ensure accurate record-keeping and proper document control
  

• Act as a communication bridge between management and staff when required
  

• Maintain strict confidentiality of sensitive hospital and management-related information
  

• Uphold professionalism, discipline, and ethical standards at all times
  

Qualifications & Education

• MSW (Master of Social Work) – Mandatory
  

• Additional certification in administration or healthcare management will be an advantage
  

Experience Requirements

• Minimum 1–3 years of experience as a Personal Secretary, Executive Assistant, or Administrative role
  

• Prior experience in hospital or healthcare environment is highly preferred
  

Skills & Competencies

• Excellent verbal and written communication skills
  

• Strong organizational and time-management abilities
  

• Proficiency in MS Office (Word, Excel, PowerPoint, Email)
  

• Ability to multitask and work under pressure
  

• Professional etiquette and interpersonal skills
  

• Strong coordination and follow-up skills
  

• High level of discretion, integrity, and confidentiality
  

• Ability to handle sensitive situations with maturity and tact