Planning Executive

Job description:

Job Title: Engineer – PPC (Production Planning & Control)

Department: PPC / Operations

Location: Sanand, Gujarat

Employment Type: Full-time (Shift Work)

Reports To: PPC Manager / Head – Operations

Role Purpose

The PPC Engineer is responsible for end-to-end production planning and control—from sales order scrutiny to job card creation and scheduling—ensuring on-time delivery, optimal capacity utilization, material readiness, and accurate MIS reporting. This role acts as a strong bridge between Sales, Production, and Purchase.

Key Responsibilities

Sales Order Scrutiny & Scheduling

• Review and scrutinize Sales Orders (SO) for feasibility: scope, specifications, BOM, routing, lead time, and special instructions.
• Convert approved SOs into production schedules, aligning with capacity, material availability, machine loading, and shift plans.
• Prioritize orders based on delivery commitments, customer priority, and production constraints.

Job Card / HOB Card Management

• Create and scrutinize Job Cards / HOB Cards with complete details: item codes, BOM, routing, WIP stages, QC checkpoints, cycle time, and batch size.
• Issue Job Cards / HOB Cards to Production with clear instructions; manage revisions and re-issues when required.
• Raise rejection/hold/NC notes to Production with root-cause tagging and rework plan coordination.

Daily & Weekly Coordination

• Share daily and weekly production updates with the Sales team (progress vs plan, delivery commits, risks, expedites).
• Coordinate with Production for plan adherence and with Purchase for material follow-ups and shortages.
• Conduct daily production huddles; maintain WIP visibility and aging.

MIS & Reporting

• Prepare and publish weekly and monthly MIS : plan vs actual, OTIF, capacity utilization, OEE (from production inputs), line loading, schedule adherence, WIP status, and rejection analysis.
• Track bottlenecks and recommend de-bottlenecking actions (shift balancing, subcontracting, alternate routing).

Change Control & Continuous Improvement

• Manage ECO/ECN impacts on ongoing schedules and job cards.
• Drive improvements in planning accuracy, master data hygiene (BOM, routing), and lead time reduction.
• Support audits and documentation (ISO/TS/IATF as applicable).

Shift Operations

• Work in shifts as per plant schedule; ensure seamless handover with the next shift and maintain logbooks.

Qualifications & Experience

• Diploma/B.E./B.Tech in Mechanical/Production/Industrial Engineering (or equivalent).
• 2–5 years of experience in PPC/Production Planning in a discrete manufacturing setup (fabrication/machining/assemblies).
• Hands-on experience with ERP/MRP (SAP/Oracle/Microsoft Dynamics/Tally Prime or similar).
• Strong understanding of BOM, routing, capacity planning, cycle time, WIP, and inventory control.

Skills & Competencies

• Technical: Production planning, MRP, master data (BOM/routing), capacity & line balancing, scheduling, basic QC knowledge.
• Tools: MS Excel (Pivot, VLOOKUP/XLOOKUP, MIS dashboards), ERP/MRP, Gantt charts (MS Project or equivalent).
• Behavioral: Strong coordination, urgency and follow-through, analytical mindset, documentation discipline, teamwork.
• Communication: Clear written and verbal communication for cross-functional updates and escalations.

KPIs (Key Performance Indicators)

• OTIF (On-Time In-Full) Delivery: ≥ 95%
• Schedule Adherence (Daily/Weekly): ≥ 90%
• Plan vs Actual Variance (Hours/Qty): ≤ 10%
• WIP Aging Control: No WIP > agreed SLA (e.g., 7 days) without justification
• Material Shortage Incidents impacting plan: ≤ target per month
• Rejection/NC Handling TAT: Within 24 hours for disposition
• Master Data Accuracy (BOM/Routing): ≥ 98%

Tools & Systems (Preferred)

• ERP/MRP: SAP/Microsoft Dynamics/Tally Prime (MFG), or equivalent
• Productivity: MS Excel/Google Sheets, MS Project (or equivalent), PowerPoint

Working Conditions

• Shift: Rotational shifts as per production calendar
• Leave/Attendance: As per company policy
• Travel: Minimal (vendor/subcontractor visits as required)

Growth Path

Engineer – PPC → Senior Engineer – PPC → PPC Lead/Executive → Assistant Manager PPC → PPC Manager/Operations Planning