Procurement Associate Manager

ABOUT AIR INDIA SATS AIRPORT SERVICES PRIVATE LIMITED

AISATS, a leading gateway services provider in India, is a 50-50 joint venture between Air India Limited (a part of the TATA Group) and SATS Ltd., one of the world’s largest providers of air cargo handling services and Asia’s leading airline caterer. ‘AISATS’ is defined by its people – they are our greatest strength. Their commitment to seamless delivery and customer delight is what enables us to fulfil our brand promise of service excellence. This has been the hallmark of our business for more than a decade. With deep domain knowledge of the aviation ecosystem, we offer end-to-end ground handling services such as passenger and baggage handling, ramp handling, aircraft interior cleaning, load control and flight operations, and cargo handling services for general, perishable, transshipment, express courier and special cargo.

ASSISTANT MANAGER – Procurement

The primary responsibility of Assistant Manager – Procurement is to support the development and implementation of the procurement strategies according to company’s business requirements by collating and analyzing order requirements and supplier information.

Purchase

• Send out enquiries for appropriate materials/goods/services, collate and analyse quotations.
• As required, place orders with suitable suppliers for specified materials ensuring goods are delivered on the required date and purchased at the most competitive rates and within budget.
• Ensure that quality and performance of the materials ordered are in line with required standards.
• Plans to prioritize, organize and accomplish work and supervise staff and meetings
• Assist CHQ team for RFQ/ Projects within strict timelines and as per AISATS Procurement and Stores Manual.
• Oversee implementation of indirect procurement (Non-GSE) of CHQ Contracts
• Monitor and manage CHQ contracts while maintaining turnaround time (TAT) standards as per SLA in the contract, timely reporting of NC s to CHQ team
• Audit invoices for compliance with contract terms and supervise contract closeout.
• Assist CHQ team in maintaining documentation for audit purposes.
• Support audits by reviewing procurement policies and procedures for efficiency and compliance.
• Communicate effectively with business units to resolve issues.
• Consolidate purchases of materials to achieve maximum economic benefit.
• Follow up on deliveries from suppliers that are overdue or urgent in nature.
• Maintain, update and source new vendors to aid smooth functioning of procurement process.
• Assist in negotiation and finalization process for agreed terms & conditions not restricting to discount structures and volume rebates.
• Knows procurement work in Capital equipment buying.
• Able to apply supply chain management concepts.
• Preparation of RFP’s and RFQ’s.
• Identify cost saving projects along with the user department and vendor
• Monitoring performance of suppliers and actions for improvement
• Perform other duties as assigned by HOD.
• Responsible and accountable for overall quality, safety and security of operations.
• You will be responsible and accountable to make necessary operational decisions always related to safety and security matters whilst on duty.

Procurement Standards

• In liaison with procurement department, inform other departments (including finance, BU procurement teams) of all relevant information regarding settlement of the accounts with the vendor, changes in materials, major price movements, delivery lead times and individual supply situations.
• Assist RO in maintaining the prominent internal documentation for audit purpose.
• Assist in reviewing the policies and procedures of procurement department to ensure efficient and professional operation consistent with corporate vision.
• Evaluate bids and make recommendations based on commercial parameters.

Invoicing

• Process verified invoices when not automatically sanctioned via the computer information system.
• Raise & Release Purchase Orders/Job Work orders
• Follow-up POs for the on-time delivery of goods
• To ensure the bills are certified and sent after GRN’s and POs are in place and GRN’s are raised on time and updated in BOS.

Reporting & MIS

• Prepare and present monthly/quarterly procurement MIS, savings reports, vendor performance dashboards, and budget utilization reports.
• Track PR-to-PO cycle times, contract status, and open commitments.

Key Performance Indicators (KPIs)

• Cost savings achieved vs budget
• PR to PO turnaround time
• On-time delivery and service performance
• Vendor performance ratings
• Contract compliance and audit observations
• Stakeholder satisfaction

EDUCATIONAL QUALIFICATIONS

• Bachelor’s degree from an accredited college or university.
• Post Graduate degree in Operations preferred.
• Minimum of 5+ years of experience in procurement function.
• Adaptability: Demonstrate a willingness to be flexible, versatile and/or tolerant in a changing work environment while maintaining effectiveness and efficiency.
• Behave Ethically: Understand ethical behavior and business practices and ensure that own behavior and the behavior.
• Build relationship: Establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the organization.
• Communication effectively: Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.
• Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve challenges and make decisions that enhance organizational effectiveness.
• Strong working knowledge of MS Office including word, excel and outlook.
• Competent negotiator and influencer.
• Commercially focused with proven track record of delivery cost and process efficiencies.
• Well-developed commercial understanding and numeracy.
• Takes initiative & appropriate risks.