Procurement Executive

About the Role

We are seeking a detail-oriented Procurement Executive to support our manufacturing operations by managing sourcing, vendor relations, purchase orders, and logistics. You will ensure timely and cost-effective procurement of materials and services while maintaining compliance with company policies.

Key Responsibilities

Procurement & Vendor Management

• Identify and source required materials and services by collaborating with internal teams and approved vendors, following Engineering drawings and Bills of Materials (BOM).

• Prepare and issue Request for Quotation (RFQ), review quotations, and evaluate vendor proposals for best value and compliance.

• Generate and manage Purchase Orders (PO) using Infor VISUAL ERP, ensuring accuracy and timely issuance to vendors.

• Develop and maintain positive working relationships with vendors to ensure reliability, cost-effectiveness, and quality performance.

• Coordinate transport and freight arrangements for purchased materials, ensuring efficient and timely deliveries.

• Track and follow up with vendors, transporters, and freight forwarders on delivery schedules, updating Production team accordingly.

• Verify delivery documentation against POs and follow up on discrepancies, incomplete deliveries, or damaged goods.

• Support departmental KPIs and assist with ad-hoc procurement tasks.

Documentation & Compliance

• Ensure receipt and proper filing of all required certificates and documentation (e.g., Material Certificates, Certificates of Conformance).

• Maintain accurate procurement and logistics records, including uploading and compiling data for reporting purposes.

Who are we looking for?

Required Qualifications and Experience

• Higher Nitec in Mechanical Engineering / Diploma/Professional Diploma in Business Management, Supply Chain Management, Procurement, or other relevant related studies with 1-2 years of procurement experience in manufacturing industry.

• Ability to read and interpret technical drawings is highly preferred.

• Familiarity with Incoterms and Harmonized System (HS) Codes is an advantage.

• Bilingual in English and Mandarin to communicate effectively Mandarin speaking suppliers.

• Demonstrates working proficiency in Microsoft Excel and Word.