Procurement Specialist, Vendor Analytics & Compliance (*15 months contract*)

Overview

Title: Procurement Specialist, Vendor Analytics & Compliance (15 months contract)

Reports To: Senior Manager, Vendor Analytics & Compliance

Position Summary: The Procurement Specialist, Vendor Analytics & Compliance reports to the Senior Manager, Vendor Analytics & Compliance and is accountable for the onboarding of new vendors, item master maintenance, and maintaining CAPREIT’s vendor compliance criteria.

Responsibilities

• Vendor Onboarding: Acting point of contact for approved requests to add vendors through the Concierge or Yardi once live; ensure proper documentation (Vendor Information Package, Certificate of Insurance, Workers’ Compensation Clearance Certificate, etc.) is received and entered under the Vendor Master Request form; conduct reference and background checks on new suppliers; profile and identify vendor categories, sub-categories, and specializations based on vendor request, Procurement, and stakeholder feedback; work closely with Master Data Management (MDM) to streamline onboarding request process to creation of vendor in SAP or Yardi once live; ensure newly added vendors are included in the vendor roster and vendor search tool; find efficiencies to streamline onboarding; adhere to onboarding lead time KPIs; assist the Senior Manager as needed.
• Vendor Compliance: Assist with rollout and sustainment of a third-party risk management solution to assess vendors; assist with campaigns to register contractors and manage manual workaround process for vendors exempt from platform; work with vendors to escalate non-compliance potentially leading to blocking vendors from work; participate in meetings with third-party solution provider; liaise with Compliance, EH&S, and Risk Management on vendor compliance requirements; train Operations on viewing vendor profiles in the platform; work with Risk and Insurance to update the Vendor Risk Matrix and obtain approvals for insurance exceptions; address audit concerns; maintain dashboards and participate in Vendor Performance Committee meetings.
• Item Catalogue & Data Management: Ensure all vendors have pricing and item associations; assist Recurring Contracts team on updating contract pricing; manage ad-hoc price changes; submit Item Master requests through the Concierge; create new item codes; manage general ledger account codes for all items; communicate price/item updates to end users; maintain the Item Master dashboard; conduct vendor price analysis to identify reductions; manage info records (jurisdiction, block/remove items, update item descriptions).
• Other: Assist in any other procedure relating to Vendor Compliance, Onboarding, or vendor offloading; update relevant vendor information; execute and conduct reportable vendor, item and category analytics; present analysis and findings to management and stakeholders with KPIs and recommendations.

Qualifications

• College diploma or University degree in accounting, business, or a related field
• Two or more years of related procurement experience
• Certified Supply Chain Management Professional (SCMP) equivalent or in progress is an asset
• Strong analytical, organizational, and problem-solving skills
• Superior attention to detail
• Strong interpersonal skills and ability to work in a team
• Ability to work under tight deadlines, multitask, and prioritize
• Effective communication skills, both oral and written
• Strong working knowledge of Microsoft Excel, Word, PowerPoint
• Experience with SAP Material Master (MM) or similar ERP
• Bilingual (French) an asset

Compensation & Work Arrangement

• Competitive base salary starting between $60,000 - $70,000
• Hybrid work model: minimum 3 days a week in the office