Programme Administration Executive

Programme Administration Executive (Skills & Education Programmes)

About the Role
We are seeking a highly organised and detail-oriented Programme Administration Executive to support the delivery of national skills, internship, and work-study programmes under the TIP Alliance. This role plays a critical part in programme operations, financial administration, stakeholder coordination, and data tracking to ensure effective and compliant programme delivery.

Key Responsibilities

Administrative Support & Programme Management

• Process claims for enhanced internship and work-study upgrading programmes
• Track and monitor programme budgets to ensure efficient resource utilisation
• Maintain accurate records and documentation for programme activities and financial transactions
• Provide comprehensive administrative and operational support for TIP Alliance initiatives
• Ensure compliance with government financial procedures and audit requirements

Programme Evaluation & Quality Assurance

• Conduct initial checks on course evaluation submissions from Institutes of Higher Learning (IHLs)
• Prepare evaluation summaries and submissions for management and Director approval
• Maintain tracking systems for IHL courses, graduate career pathways, and training outcomes

Industry Partnership & Engagement

• Support engagement with skill-based hiring pledge companies participating in TIP Alliance programmes
• Assist in relationship management with universities, polytechnics, ITE, and industry partners
• Contribute to data-driven strategies to improve graduate employment outcomes

Event Management & Stakeholder Support

• Coordinate logistics for meetings, briefings, and industry engagement events
• Support planning and execution of programme-related events and forums
• Organise stakeholder appreciation and networking sessions

Data Analysis & Reporting

• Track programme performance metrics such as graduate employment outcomes and career progression
• Maintain dashboards and reports to assess programme impact
• Prepare regular reports with evidence-based insights and recommendations

Requirements

Qualifications & Experience

• Bachelor's degree in any discipline
• Minimum 2–3 years' experience in programme administration, education administration, or operations support
• Experience in claims processing, grant tracking, or financial administration is an advantage
• Familiarity with government procedures or skills training programmes is preferred

Technical & Professional Skills

• Strong administrative and organisational skills with high attention to detail
• Proficient in Microsoft Excel, Word, and PowerPoint
• Comfortable working with data, reports, and basic visualisation tools

Core Competencies & Attributes

• Excellent time management and multitasking abilities
• Strong written and verbal communication skills
• Process-driven, accurate, and methodical
• Proactive, adaptable, and able to work independently
• Collaborative team player with good stakeholder management skills