Project Coordinator

Designation: Project Coordinator

Location: Ahmedabad

Experience: 4+ yrs

Salary: - Upto 8 LPA

Job Profile:

The Project Coordinator will be responsible for coordinating with internal teams, clients, and external consultants to ensure the timely delivery of project milestones. The role involves project scheduling, documentation control, reporting, and effective communication across multiple stakeholders and locations.

Key Responsibilities:

1. Project Coordination & Follow-up

Coordinate with internal teams (Architecture, MEP, Structures) to ensure timely execution of project tasks.

Liaise with client representatives for project-related coordination.

Follow up with sub-consultants on design submissions, approvals, and deliverables.

Coordinate with authorities for NOC requirements and track approval status.

Ensure smooth communication between teams based in India, UAE, and the Philippines to align project milestones.

2. Program & Scheduling

Prepare, update, and monitor project schedules using Primavera P6 and other project management tools.

Understand design processes and construction sequencing.

Track project timelines, identify risks, and flag potential delays.

Prepare progress reports and assist management with schedule analysis.

3. Documentation & Control

Maintain and organize project documents, drawings, tracking logs, and correspondence.

Ensure compliance with document control procedures and version management.

Distribute project documentation efficiently to teams and stakeholders.

4. Reporting & Communication

Prepare weekly and monthly progress reports using Excel and PowerPoint.

Draft clear, professional correspondence in English for clients, consultants, and authorities.

Support management in presentations and client communications.

Required Skills & Competencies:

Technical Skills

Knowledge of Primavera P6 and project management software

Strong understanding of design and construction processes

Proficiency in MS Excel and PowerPoint

Documentation and reporting skills.

Soft Skills

Strong verbal and written communication skills

Attention to detail and a quality control mindset

Punctuality, reliability, and professionalism

Ability to work collaboratively in a team environment

Self-motivated, proactive, and willing to learn

Analytical thinking and problem-solving abilities

Flexibility to manage multiple tasks and take ownership

Ability to manage teams effectively and add value internally and externally.

Preferred Candidate Profile

Experience in architectural, construction, or design consultancy projects.

Ability to coordinate with multi-location teams

Strong organizational and time management skills

Company Profile:

Established in 1972, this reputed Engineering and Architectural Consultancy based in Dubai, UAE has over 50 years of industry experience and has successfully completed 800+ diverse projects across all emirates, including high-rise towers, mixed-use facilities, industrial logistics, luxury homes, and infrastructure planning. The firm specializes in BIM services, 3D modeling, HVAC, and MEP design, delivering innovative and sustainable solutions through a multidisciplinary team of architects and engineers. With deep expertise in project development in the region, they offer professionals the opportunity to work on prestigious, high-impact projects while contributing to cutting-edge design and engineering excellence.

Thanks & Regards,

Riya Pundir

HR Recruiter

Mantras2Success