Project Procurement Manager

Role Overview

The Team Manager – Procurement will own end-to-end procurement for Lighthouse Learning Group’s school expansion and refurbishment projects across India. This role requires deep expertise in Real Estate, Construction, and MEP procurement , strong stakeholder management, and the ability to manage multiple projects simultaneously in a high-growth environment.

Key Roles & Responsibilities

• Own end-to-end Procure-to-Pay (P2P) for construction, interiors, and MEP-related procurement across multiple Lighthouse Learning school projects.
• Build, evaluate, onboard, and manage a strong vendor and contractor ecosystem for Civil, Interiors, Electrical, Plumbing, HVAC, Fire Fighting, ELV, Furniture, and allied works.
• Work closely with the Projects, Design, and Real Estate teams to understand scope, timelines, technical requirements, and commercial terms; review BOQs, drawings, specifications, and tender documents.
• Drive the RFQ and tendering process —floating inquiries, coordinating site visits, receiving bids, and conducting detailed technical and commercial evaluations.
• Lead price discovery and negotiations using market intelligence, benchmarking, and comparative analysis to deliver cost optimization without compromising quality or timelines.
• Coordinate with cross-functional stakeholders to recommend L1 or best-fit contractors , factoring in technical capability, delivery track record, and commercial viability.
• Obtain cost and commercial approvals from the HOD, CFO, and other approving authorities in line with the delegation of authority.
• Issue and manage LOIs, Purchase Orders, and Agreements , ensuring contractual compliance, timelines, and proper documentation.
• Govern change orders, variation claims, and extra items , validating scope changes, rates, and approvals to ensure cost control across projects.
• Partner with Finance & Accounts teams to manage PO advances, RA bill processing, retention releases, bank guarantees, and payment milestones.
• Set up and institutionalize procurement processes, SOPs, and controls aligned to Lighthouse Learning’s scale and expansion plans; track KPIs such as savings, cycle time, and vendor performance.
• Prepare and present regular MIS, dashboards, and reports for leadership, highlighting cost trends, project risks, savings achieved, and procurement performance.

Key Skills & Experience:

• 12 –15 years of experience in Procurement / Contracts with strong exposure to Real Estate, Construction, and MEP projects (mandatory).
• Proven experience in school, institutional, commercial, or retail fit-out projects preferred.
• Hands-on expertise in MEP procurement (Electrical, HVAC, Plumbing, Fire Fighting, ELV) is critical.
• Strong understanding of BOQs, drawings, specifications, rate analysis, and tendering processes .
• Demonstrated capability in vendor development, negotiations, and contract management .
• Ability to manage multiple projects across geographies in tight timelines.
• Strong stakeholder management skills with Projects, Design, Finance, and Leadership teams.
• High proficiency in MIS, dashboards, Excel, and cost analytics .
• Strong ownership mindset, execution focus, and comfort working in a fast-growing, high-accountability environment .
• Immediate joiners or short notice candidates strongly preferred .