Project Secretary

JOB DESCRIPTION

• Transmits project documents to Production and clients as required.
• Schedules meetings, prepares agendas and records minutes; circulates minutes for internal comments and issues approved versions to the client within stipulated timelines.
• Maintains all project documentation—including contracts, permits, drawings and reports—to ensure files are accurate, organized and readily accessible.
• Serves as the primary point of contact for project-related calls, messages and correspondence; routes communications to relevant team members when appropriate.
• Facilitates effective communication among project stakeholders, including clients, contractors and internal team members; prepares and distributes project updates and reports.
• Manages calendars and arranges appointments for the Project Director/Project Manager.
• Collates information from Project Team members and prepares weekly/monthly Project Progress Re...