Property Administrator & Leasing

Founded in 1982 by members of the Armoyan family, Armco Capital Inc. has grown from a small family business into a diversified and dynamic group of companies with locations in Canada and the US. Armco continues to grow; both in business diversification, development, and its team of dedicated professionals. 

Overview

The Property Administrator & Leasing will be responsible for assisting with daily administrative duties and the day-to-day operations of our properties, ensuring efficient and effective property management.

Responsibilities: 

• Assist the team with administrative tasks that include organizing files, handling correspondences, etc.


• Prepare lease agreements and manage lease signings process with tenants.


• Maintain tenant files, including lease documentation, obtaining missing information when required.


• Reply to all leasing enquiries (emails, calls)


• Monitor accounts receivables and collection


• Monitor lease renewals


• Regular meetings with Property Manager to go over available units, recently signed leases, and scheduled move-in/out.


• Executing the background check with a third-party company, and evaluation of the report with Property Manager


• Perform data entry tasks, including updating tenant information and generating reports.


• Track maintenance requests and work orders in the property management software (Yardi).


• Coordinate with accounting, process rent payments and cheque requisitions


• Manage and organize tenants move in and out inspections, key pick-ups with on-site staff, sending reminders for required documentation


• Prepare and send building notices and tenant notices


• Manage, schedule and follow up on repairs, service calls, building fire & alarm inspections, etc.


• Provide exceptional customer service to tenants, addressing inquiries and concerns in a timely manner


• Answer phone calls and emails professionally.


• Build and maintain positive relationships with tenants, ensuring high levels of tenant satisfaction


• Performing other duties and special projects as assigned

Requirements 

• High School diploma or equivalent


• Previous experience (min. 2-3 years) in administration, property management or a related field is preferred


• Strong organizational skills with the ability to multitask and prioritize effectively


• Ability to deal with confidential and sensitive information


• Strong attention to detail


• Excellent customer service skills with a friendly and professional demeanor


• Proficient in data entry and computer skills


• Familiar with Microsoft Office


• Perfectly bilingual, written and spoken


• AP/AR experience considered an asset.


• Experience using Yardi or Property Management System an asset


• Real Estate experience / knowledge considered an asset.

If this sound like a role suited for you, please submit resume.

While we greatly appreciate all applicants, only those selected for an interview will be contacted.